Are you a competent organiser and do you like to create successful and well-attended corporate events in the Netherlands and occasionally in other countries? Do you work independently and accurately? Do you love to evaluate and continuously improve your work?

Then you might be the next...

Alumni Events Officer

at Erasmus University Rotterdam (EUR).

You will manage the events programme, and be responsible for the development and delivery of the programme of key events for the alumni community (over 130,000 graduates) of Erasmus University Rotterdam.

The Alumni Events Officer will ensure that every event has a clear purpose and is critically reviewed using feedback from attendees and other success criteria to ensure that the alumni  team’s efforts are focused on the most productive events with the greatest impact. Our aim, and your role, is to maximise the events on offer with appropriate investment, but also to provide options for future investment or sponsorship.

The Alumni Events Officer is responsible for the daily operation of the EUR alumni events programme, in collaboration with internal and external stakeholders, and supports the overall external aspirations of the University. The Alumni Events Officer will work closely with the Corporate Marketing and Communications team, RSM’s corporate and alumni events, and all university faculties to ensure a consistent and efficient approach to the alumni events programme of EUR. As Alumni Events Officer, you will work with key partners across the university as well as EUR graduates. Working from an office within RSM in partnership with fellow alumni professionals you will be leading the way in the creation of a first-class Alumni Relations service for Erasmus University Rotterdam. You’ll report to the Director Alumni Relations for EUR and RSM.

Your main tasks

• Develop and deliver the EUR alumni events programme to the highest standards
• Supervise the planning and delivery of events from A to Z, including long-term strategy and budgeting
• Work closely with the university’s corporate marketing team to identify forthcoming events which would be suitable for the alumni events programme
• Seek new event opportunities; define their purpose, propose the required resources, and plan what would be required to trial them.
• Maintain a central calendar of alumni events and other relevant events delivered within EUR, ensure it is accessible and widely promoted, and identify opportunities for alignment with internal and external partners
• Review completed events to ensure objectives were achieved, check complete analysis of feedback, and identify, develop and document recommendations for future improvement
• Work with other teams and departments to promote and organise events
• Act as a point of contact for queries about events from guests and alumni by telephone, letter, email and other channels; respond in a timely and efficient manner.

Required qualifications

• Bachelor degree or equivalent through experience
• At least three years of experience in public relations or events or experiential marketing
• Experience of organising events
• Adept at producing reports and proposals using Microsoft Office Word, Access, and Excel
• Fluent or near-native Dutch and English (min. B1), written and spoken, are both required. You will be dealing with an international network of alumni, as well as Dutch suppliers and stakeholders
• Flexible orientation and a willingness to work outside of normal business hours, willing to undertake international travel as required
• Excellent interpersonal skills, cultural awareness and the ability to communicate effectively across a range of media
• Able to work in Microsoft CRM, TYPO3, Adobe Creative Suite, and Google Analytics.

Your required competences

We are looking for candidates who:

• Are accurate and check their own work systematically
• Are very well-informed about developments in the field of events and make effective use of this knowledge for the benefit of the organisation
• Can effectively determine goals, priorities and time required, indicate courses of action and resources needed to achieve particular goals
• Tackle tasks that need to be done, show involvement and goodwill in order to achieve set goals and always search for better alternatives
• Are collaborative and able to give and receive feedback.

Why this might not be your dream job:

• You prefer to work from 9 to 5
• You like playing solo
• You would rather not double-check your work
• You don’t understand why every event should have an objective.

We offer

An interesting full time position to develop in the event management field within a highly socially involved and inspirational organisation.

The conditions of employment comply with the collective labour agreement for Dutch Universities (CAO NU). Salary is subject to training and experience and may vary from a minimum of €2,709 up to a maximum of €4,274 (scale 10 CAO NU) gross per month, based on a full-time contract of 38 hours.

The attractive benefits package includes an end-of-year bonus of 8.3 per cent, holiday allowance of 8 per cent, extensive leave facilities for a healthy work-life balance (41 days a year based on a 40-hour work week), and a good pension fund. Staff are also entitled to use various facilities, such as sport facilities, a theatre and a library. More information is available at www.eur.nl/en/working/eur-employer.

About Erasmus University Rotterdam

The Erasmus University Rotterdam (EUR), named after Rotterdam-born humanist and theologian Erasmus, is a research university with a strong international orientation and a pronounced social focus, both in its education and research activities. On the lively, modern campus, more than 28.000 students and scholars of more than 100 nationalities are constantly encouraged to develop their talents and meet their ambition. Our more than 2700 scientists and employees work together with all our students to solve challenges faced by global society, drawing their inspiration from the consistently dynamic and cosmopolitan city of Rotterdam. The academic education offered at our faculties is intensive, engaging and strongly focused on practical application. We increasingly perform our research in multidisciplinary teams, which are closely interwoven with international networks. In terms of research impact and the quality of its degree programmes, EUR can compete with the foremost universities in Europe, which is reflected in its consistent top-100 position in most major universities rankings. Erasmus University Rotterdam’s key values are daring, curiosity, social involvement, breaking new ground and striving for success www.eur.nl.

EUR is an equal opportunity employer and explicitly encourages applications from candidates of all genders, ethnicities, and nationalities.

About RSM

Rotterdam School of Management, Erasmus University (RSM) is one of Europe’s top-ranked business schools. RSM provides ground-breaking research and education furthering excellence in all aspects of management and is based in the international port city of Rotterdam – a vital nexus of business, logistics and trade. RSM’s primary focus is on developing business leaders with international careers who can become a force for positive change by carrying their innovative mindset into a sustainable future. Our first-class range of bachelor, master, MBA, PhD and executive programmes encourage them to become critical, creative, caring and collaborative thinkers and doers. Study information and activities for future students, executives and alumni are also organised from the RSM office in Chengdu, China. www.rsm.nl