Secretary - FSE Office of Student Affairs (1.0 fte)

Secretary - FSE Office of Student Affairs (1.0 fte)

Published Deadline Location
23 Feb 9 Mar Maastricht

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How we would describe our team: initiating, supportive, fun and ambitious. Maybe you are our new helping, fun-to-go-to and flexible colleague to complete our team.

Job description

At the Faculty of Sciences and Engineering (FSE) within the Office of Student Affairs (OSA), we are looking for a secretary to support us with all administrative, financial & organizational tasks.

The Office of Student Affairs (OSA) is the main point of contact for all students and staff. We serve two existing sciences master’s and a bachelor’s programme that will start in September 2021. The OSA team was established recently and consists of five colleagues all with a different role, background and experience but with a common wish to spend our time at work in the best possible way. To complement the team we are looking for an enthusiastic administrative professional who would love to help us make things work.

Your role in our team is to:

  • support your team members by providing secretarial assistance (e.g. schedule meetings, take minutes, help with accreditations, maintain office inventory).
  • process invoices and handle budgets.
  • help with HR tasks (process contracts InterUM, monitor yearly performance meetings, etc.).
  • take care of procurement.
  • assist with projects and events (i.e. prepare materials for distribution, create spreadsheets, event set-up and catering, ordering of supplies etc.).
  • maintain a network with other secretaries.
  • process all secretarial, financial and administrative tasks.
  • be the colleague to go to for all our administrative support who will make our lives easier.


Maastricht University (UM)


Job requirements

  • Thinking and acting at MBO/MBO+ level, by education and/or working experience.
  • Experience with and affinity for secretarial/administrative work is highly appreciated.
  • Excellent verbal and written communication skills in English are required.
  • Seasoned user of the Microsoft Office package.


  • You are organized, you work structured and you have proven accuracy.
  • You are independent, flexible and you easily adapt to a changing and growing environment.
  • You are self-motivated and you can cope with limited supervision.
  • You are approachable, a team player and you are service-oriented.

Conditions of employment

Fixed-term contract: 1 year.

We offer a fixed-term contract for 1 year with a competitive salary for this position of 38 hours a week (1.0 fte). Depending on evaluation, the position is eligible for extension.

The position comes with a number of additional benefits, including:

  • The gross month salary is between € 2.052,- and € 3.144,- based on a full-time contract (38 hours/week) and depending on qualifications and work experience (scale 6 or 7).
  • On top of your annual salary, there is an annual holiday allowance (8% of annual income) and an annual end-of-year bonus (8.3% of annual income).
  • Partially paid parental leave and a pension scheme.
  • The option to participate in the collective healthcare insurance.
  • A welcoming enthusiastic team and a stimulating work environment with plenty opportunities for collaboration and growth.

Full conditions of employment are laid out in the Collective Labour Agreement of Dutch Universities, supplemented with local UM provisions. For more information look at the website > Support >UM employees.


Maastricht University

Maastricht University is renowned for its unique, innovative, problem-based learning system, which is characterized by a small-scale and student-oriented approach. Research at UM is characterized by a multidisciplinary and thematic approach, and is concentrated in research institutes and schools. Maastricht University has around 20,000 students and 4,700 employees. Reflecting the university's strong international profile, a fair amount of both students and staff are from abroad. The university hosts 6 faculties: Faculty of Health, Medicine and Life Sciences, Faculty of Law, School of Business and Economics, Faculty of Science and Engineering, Faculty of Arts and Social Sciences, Faculty of Psychology and Neuroscience.


Faculty of Science and Engineering

The Faculty of Science and Engineering (FSE) is home to several outstanding departments in education and research. Students and scientists contribute to education programmes at (pre-)bachelor's, master's and PhD levels and take part in innovative research in the fields of Science, Technology, Engineering and Mathematics (STEM) as well as the liberal arts and sciences.

FSE fast facts:

  • Home to over 2,400 students (75% from abroad)
  • 6 bachelor’s programmes
  • 4 master’s programmes
  • 3 Liberal arts and sciences programmes
  • 1 pre-bachelor's programme
  • Locations in Maastricht and all the Brightlands campuses (Sittard-Geleen, Heerlen and Venlo)


  • Support staff (clerical, administrative, facility)
  • max. 38 hours per week
  • €2052—€3141 per month
  • Secondary vocational higher level
  • AT2021.19


Maastricht University (UM)

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Paul Henri Spaaklaan 1, 6229 EN, Maastricht

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