Secretary dean- director and department at the Faculty of Arts and Social Sciences, faculty Office. (1.0fte – 0.8fte)

Secretary dean- director and department at the Faculty of Arts and Social Sciences, faculty Office. (1.0fte – 0.8fte)

Published Deadline Location
20 Oct 17 Nov Maastricht

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The Faculty of Arts and Social Sciences (FASoS) at Maastricht University (UM) has three secretary teams. One for the faculty board and faculty council, one for the departments History and Literature and Arts and one for the departments Society Studies, Philosophy and Political Sciences.
FASoS wants further develop and professionalise the secretariats, expand mutual collaboration (both within and between the secretariats) and preserve and foster the pleasant and collegial atmosphere.

Job description

We are currently looking for a secretary to combine support of the faculty board and director, the faculty council and FASoS departments on administrative & organizational issues. We are looking for an enthusiastic, pro-active, organized and sociable professional. You are able to work independently and you are a team player, flexible and able to multitask. You have affinity with an international higher educational and research environment, like to take initiative, are both process- and result driven and pay attention to detail.

You will act as secretarial and administrative manager for the faculty board, the faculty council and help in the other secretary teams where you will act as secretarial and administrative manager for heads of the Departments and other members of the departments.

In this job you will:

  • Act as the first point of contact for the dean – director and department
  • Carry out secretarial duties independently and proactively: incoming and outgoing mail, telephone communication, administrative support, agenda management, and etcetera.
  • Organize meetings/events, take minutes and monitor deadlines.
  • Collect, process and provide management information.
  • Monitor budgets and assist with preparing progress reports.
  • Carry out secretary tasks for the different FASoS departments.
  • Translate University regulations, policies and procedures into local practice
  • Arrange travel plans and organise travels and reimbursements
  • Assist in hosting guests and organizing meetings and activities


Maastricht University (UM)


You are pro-active, flexible, service-oriented, and well-organized. You have excellent writing and verbal communication skills and can interact with a variety of people ranging from support staff to academic staff members to students. We expect you to be eager to learn and to be result-orientated. We are looking for a colleague with a positive and upbeat personality, who also fulfils the following requirements.

  • You have a relevant degree on at least MBO level and a number of years of relevant experience in a similar function
  • You are able to maintain composure under time pressure, take initiative, and solve problems creatively, independently and tactfully
  • You have demonstrated organizational and verbal communication skills
  • You have an excellent command of English and Dutch both in oral and written communication
  • You have strong interpersonal skills and the ability to work with diverse cultures. You feel at home in an international and complex organizational environment
  • You are an enthusiastic self-starter, who is able to work both independently and as part of a team
  • You will be able to organize your workload and set clearly defined priorities.
  • You can reflect on your own performance and you use feedback in order to develop yourself and others.
  • You made the transition from paper to digital. You are proficient in using the latest version of the Microsoft Office package (Word, Excel, PowerPoint, Access, e-mail and web searches) and you get easily acquainted with other (administrative) systems.
  • Accurate and able to forecast what actions will be needed.

Conditions of employment

Fixed-term contract: 1 year with opportunity to extend.

We offer a dynamic and challenging job in an internationally-oriented organisation where young people receive an advanced education and scholars conduct exciting research. 

This position will offer you the opportunity to collaborate with a variety of interesting people ranging from highly educated professionals to students. 

In terms of our organisation, you are a member of the Faculty Office. 

Specifically, we offer an 1.0fte – 0.8fte appointment for 1 year. Thereafter, in case of good performance and equal prospects for the faculty, a tenure appointment will be offered.

Remuneration will be according to standard salary levels, depending on education and relevant work experience, in salary scale 7 (between € 2.367,- and a maximum of € 3.196,- gross per month, based on a fulltime appointment) according to the collective labour agreement (CAO) of Dutch Universities (UFO-Profile Secretary level 2).

Each year the standard salary is supplemented with a holiday allowance of 8% and an end-of-year bonus of 8.3%.

(A preliminary scale might apply in case the suitable candidate has yet to develop certain professional skills.)

You have to be willing to move to (the vicinity of) Maastricht. If you do not already live in Maastricht (or its direct surroundings), you will be eligible for an allowance for moving costs. If you do not already live in Maastricht (or its direct surroundings), you might be eligible for an allowance for alternative housing.

Other secondary conditions include e.g. a pension scheme and partially paid parental leave.

You will be provided with shared office space and a PC.

The terms of employment of Maastricht University are set out in the Collective Labour Agreement of Dutch Universities (CAO). Furthermore, local UM provisions also apply. For more information look at the website > About UM > Working at UM.

Starting date: As soon as possible.


Maastricht University

Maastricht University is renowned for its unique, innovative, problem-based learning system, which is characterized by a small-scale and student-oriented approach. Research at UM is characterized by a multidisciplinary and thematic approach, and is concentrated in research institutes and schools. Maastricht University has around 20,000 students and 4,700 employees. Reflecting the university's strong international profile, a fair amount of both students and staff are from abroad. The university hosts 6 faculties: Faculty of Health, Medicine and Life Sciences, Faculty of Law, School of Business and Economics, Faculty of Science and Engineering, Faculty of Arts and Social Sciences, Faculty of Psychology and Neuroscience.


Faculty of Arts and Social Sciences

The Faculty of Arts and Social Sciences (FASoS) has about 250 staff members (of which a great part is non-Dutch), and about 1,600 students. More than 76% of the students are non-Dutch (64 different nationalities). All programmes are offered in English and some are also offered in Dutch. FASoS offers four 3-year bachelor’s programmes: Arts and Culture, European Studies, Digital Society, and Global Studies. It also offers eight different 1-year master’s programmes and two 2-year research master’s programmes. Research is organised around four programmes: Politics and Culture in Europe; Science, Technology and Society Studies; Arts, Media and Culture; and Globalisation, Transnationalism and Development. The Faculty of Arts and Social Sciences is housed in the historic city centre of Maastricht.


  • Support staff (clerical, administrative, facility)
  • 30—38 hours per week
  • €2367—€3196 per month
  • Secondary vocational higher level +
  • AT2021.383


Maastricht University (UM)

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Grote Gracht 90-92, 6211 SZ, Maastricht

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