Board Secretary (1.0 FTE)

Board Secretary (1.0 FTE)

Published Deadline Location
20 Jun today Eindhoven

Job description

Are you a sensitive sparring and discussion partner for the Executive Board? Are you able to quickly master complex dossiers and explain them clearly to others? Can you bring order in a dynamic environment? Are you a reliable colleague and want to work with great people? And are you good at switching between strategy and implementation? Then you are invited to apply.

Work environment

Eindhoven University of Technology

TU/e is a leading Dutch university that educates students and advances knowledge in science and technology for the benefit of humankind. We are an internationally leading academic institution that pushes the boundaries of science and technology. We educate engineers of the future, who combine in-depth knowledge of technology with the skills to tackle challenges around the world. We create responsible innovations and make contributions to societal challenges in close partnerships with society and industry. And we have a strong and recognizable voice in the academic and public debate about technology and its impact on society.

TU/e is a community of scientific staff, support staff, students and partners. People are the heart and soul of TU/e, so it is of great importance to maintain the distinctive Eindhoven atmosphere and to nurture a personal, welcoming and vibrant environment that enables individuals and groups to grow professionally and personally. Four core values represent what we stand for as a TU/e community: Personal, Open, Engaged, Curious.

The General Affairs department is headed by the Secretary of the University and consists of the Board Staff, the Board Secretariat, Education Policy Cluster, Research Policy Cluster, Strategic Partnerships and Operational Audit.

What will you be doing?

As Board Secretary you are responsible for the preparation, minutes taking and follow-up of administrative meetings. You support the Secretary of the University in policy and administrative decision-making. You work closely with the secretaries of other boards in order to ensure that the management decision-making process run as effectively and efficiently as possible.

You keep a good overview and look ahead. You will check decisions against decision-making frameworks, procedures and legal provisions. You are responsible for communicating (internally) the board's decisions and coordination of the annual report preparation.

To do your job well, you will have regular contact with internal stakeholders, such as colleagues within General Affairs, other Support Services and the policy staff, directors and deans of the Departments. You will become member of a small team consisting of two other board secretaries and a register/clerk.


Eindhoven University of Technology (TU/e)


Employees of General Affairs are in many cases the pivot between the administration and the organization. Working at GA means working in an energetic and dynamic administrative environment where interests, roles and tasks can change per subject. This brings both variety and challenges. Employees must be aware of, and be able to deal with, the challenges and opportunities that the administrative context offers. We are therefore looking for a Board Secretary with the following profile:
  • You have a Master's degree;
  • You have extensive experience (>5 years) with support or advice at governance level, preferably in a higher education environment;
  • You have knowledge of strategy development on an organizational level;
  • You are familiar with employees' rights of participation in decision-making processes;
  • You are independent, proactive, recognize bottlenecks and signals, come up with solutions and know how to move others;
  • You have an energetic and optimistic personality with good sense of humor;
  • You have excellent communication skills (written and oral) in English and in Dutch;
  • You have strong analytical skills and are able to convince people;
  • You are a team player;
  • You are able to cope with stress and create and maintain an overview and monitor progress.

Conditions of employment

You will become part of our beautiful TU/e community with 11.000 students, 5000 employees and 90 nationalities.

An employment contract and salary in accordance with scale 12 (max. €,6.181,- in accordance with the CAO NU).

Attractive terms and conditions of employment, such as 41 days of vacation for a 40-hour work week, 8% vacation pay, 8.3% end-of-year bonus, a generous employer's contribution to the ABP pension scheme, homeworking facilities, reimbursement of travel costs, a selection model, on-campus childcare and excellent sports facilities.

We believe that it is important that our employees continue to develop themselves and we offer various facilities for this.

Additional information

For more information about the content of this vacancy you can contact Susanne van Weelden, Secretary of the University, telephone 040 - 247 4540, e-mail: s.w.h.v.weelden[at]

Information about the employment conditions can be found here.

Please visit to find out more about working at TU/e!


If you are interested in this position, please send your motivation letter and résumé via the 'apply now' button.
We do not respond to applications that are sent to us in a different way.
Please keep in mind you can upload only 5 documents up to 2 MB each. If necessary, please combine files.

Diversity and equal opportunities are very important to us. We look forward to hearing from you regardless of your background, sex/gender, disability, sexual orientation, religion or age.

Acquisition as a result of this advertisement is not appreciated.


  • Support staff (clerical, administrative, facility)
  • max. 38 hours per week
  • University graduate
  • V82.5722


Eindhoven University of Technology (TU/e)

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De Rondom 70, 5612 AP, Eindhoven

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Application procedure

Application procedure

Make sure to apply no later than 4 Jul 2022 23:59 (Europe/Amsterdam).