Administrative Secretary for the Bioinformatics department at Maastricht University (0.6FTE)

Administrative Secretary for the Bioinformatics department at Maastricht University (0.6FTE)

Published Deadline Location
30 Jun 17 Jul Maastricht

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The Department of Bioinformatics at Maastricht University, located at the campus in Randwyck, is looking for a new Administrative Secretary to support our research department of 17 researchers. We are a very international team and work with many other research groups in the health and disease field.

Job description

We are seeking an energetic and capable Administrative Secretary to assist us with the office administration. Your tasks will include: 

  • Answering calls, taking messages, and handling correspondence;
  • Maintaining agenda and arranging appointments;
  • Planning and booking travel arrangements;
  • Filing documents, entering data, and maintaining databases (e.g. project documents, contract runtimes, sick and vacation leave for department members);
  • Organizing and servicing meetings (arranging rooms and catering);
  • Checking frequently the levels of (office) supplies and place appropriate orders;
  • Documentation and processing of expenses;
  • Directing internal and external post;
  • Supervise, support, and facilitate the completion of regular reports;
  • Implementing new procedures and administrative systems if required;
  • Monitoring and organizing recurring tasks.


Maastricht University (UM)


  • Proven work experience as a Secretary or Administrative Assistant in a comparable environment;
  • Familiarity with office organization (experience with UM systems is advantageous);
  • Strong planning skills and time management capability;
  • Efficiency and ability to maintain oversight in various work fields;
  • Excellent written and verbal communication skills in Dutch and English;
  • Proficiency in MS Office;
  • Integrity and professionalism;
  • Good collaboration and communication skills.

Conditions of employment

Fixed-term contract: 1 year (with prospect of permanent employment).

This concerns a temporary contract of 0.6 FTE, for a period of 1 year, with the prospect of permanent employment. 

Depending on experience and qualification, the maximum gross monthly salary is
€ 3,336 (on a full-time basis) in accordance with scale 7 of the Dutch university collective bargaining agreement.

The terms of employment of Maastricht University are set out in the Collective Labour Agreement of Dutch Universities (CAO). Furthermore, local UM provisions also apply. For more information look at the website > About UM > Working at UM.


Maastricht University

Maastricht University is renowned for its unique, innovative, problem-based learning system, which is characterized by a small-scale and student-oriented approach. Research at UM is characterized by a multidisciplinary and thematic approach, and is concentrated in research institutes and schools. Maastricht University has around 20,000 students and 4,700 employees. Reflecting the university's strong international profile, a fair amount of both students and staff are from abroad. The university hosts 6 faculties: Faculty of Health, Medicine and Life Sciences, Faculty of Law, School of Business and Economics, Faculty of Science and Engineering, Faculty of Arts and Social Sciences, Faculty of Psychology and Neuroscience. For more information, visit


Department of Bioinformatics
The Department of Bioinformatics has an international and interdisciplinary team working in close collaboration with other scientists and institutions worldwide. Founded in 2001, the research group is part of the NUTRIM School of Nutrition and Translational Research in Metabolism at the Faculty of Health, Medicine and Life Sciences at Maastricht University. The department is led by Prof. Chris Evelo and has currently 5 assistant professors, 3 postdocs, 6 PhD students, and 3 technical assistants.

NUTRIM - School of Nutrition and Translational Research in Metabolism
NUTRIM aims to contribute to health maintenance and personalized medicine by unraveling lifestyle and disease-induced derangements in metabolism and by This is facilitated by a state of the art research infrastructure and close interaction between scientists, clinicians, master, and PhD students.


  • Support staff (clerical, administrative, facility)
  • 21.6—24 hours per week
  • €2471—€3336 per month
  • Higher professional education
  • AT2022.69


Maastricht University (UM)

Learn more about this employer


Universiteitssingel 60, 6229 ER, Maastricht

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