Management Assistant

Management Assistant

Published Deadline Location
13 Jul 14 Aug Delft
Are you driven, flexible and do you have a positive attitude? Can you manage a complex agenda closed eyes and thrive thought a dynamic international environment? This role is for you!
QuTechQuTech is a mission-driven research institute run jointly by Delft University of Technology (TU Delft) and the Netherlands Organisation for Applied Scientific Research (TNO). Together, we work on a radically new technology with world-changing potential, developing scalable prototypes of a quantum computer and an intrinsically safe quantum internet.
We are creating the quantum future, and we believe that quantum technology will be a game changer in many social and economic sectors – including health, agriculture, climate and safety. To achieve our ambitious goals, we bring together scientists, engineers and industry in an inspiring environment, with plenty of space for ambition, entrepreneurship and innovation.
Our research and engineering activities are conducted in three divisions: Quantum Computing, Quantum Internet and Qubit Research. Our three divisions and the board (Director of research, Director of Operation and Director of Business Development) are supported by six Management Assistants. All with their own set of responsibilities. Today we are looking for a new Management Assistant to support prof.dr. Stephanie Wehner.
Dr, Stephanie Wehner is Professor in Quantum Information and the Director of the European Quantum Internet Alliance. She is a member of the Royal Dutch Academy of Arts and Sciences, has won a KNAW Ammodo award, and is one of the founders of QCRYPT, which has become the largest conference in quantum cryptography.

Job description

Your responsibility as a Management Assistant.

Your main role will be to support prof.dr.Stephanie Wehner in her day-to-day work and oversee her agenda. This is a challenging role and for this reason, we are looking for an experienced Managing Assistant.

Your responsibilities will include.

  • Managing a complex and hectic agenda (planning meetings, rescheduling…)
  • Acting as the central contact point for internal and external stakeholders
  • Setting priorities, filtering incoming information and arranging her schedule accordingly
  • Organizing and taking minutes during meetings
  • Arranging travel from A to Z
  • Supporting project administration and coordination
  • Monitoring purchasing process and status of orders
  • Maintaining and updating several web pages 

Specifications

Delft University of Technology (TU Delft)

Requirements

You are an expert in your field, someone extremely details driven with a proactive attitude who further possesses:

  •  At least Higher Vocational Education (HBO) level
  • Over 5 years’ experience in an international setting
  • Experience as a PA in a demanding environment 
  • Professional attitude where customer orientation, collegiality and tact come together
  • High stress resistance and flexibility: changing priorities and dynamics are no problem
  • Decisiveness and a proactive attitude: you see bottlenecks coming and resolve them
  • Excellent command of English; Dutch and German would be a plus
  • High Accuracy and good PC skills
  • Dutch citizenship or a European work permit

Conditions of employment

Fixed-term contract: One year.

The Management Assistant position is a 0.8 – 1.0 FTE role, with a minimum of 32 hours per week and a maximum of 38 hours per week. Appointment is for one year, with the option to become structural. The UFO profile is Management/Office Assistant 1, with a full-time salary based on VSNU-CAO Scale 8 (salary min 2.818 and max 3764 Euros gross per month on a fulltime basis). The actual salary will be based on your knowledge and relevant work-experience.  

TU Delft-QuTech offers a customizable compensation package, an attractive pension scheme, holiday allowance, a generous amount of holidays, a 13th month pay, a discount for health insurance and sport memberships, and a monthly work costs contribution. Flexible work schedules can be arranged. An International Children’s Centre offers our employees child care and an international primary school. Salary and benefits are in accordance with the Collective Labour Agreement for Dutch Universities (VSNU-CAO). Dutch citizenship or a European working permit is required to apply.

Your contract will be with Delft University of Technology (TU Delft). TU Delft is built on strong foundations. As creators of the world-famous Dutch waterworks and pioneers in biotech, TU Delft is a top international university combining science, engineering and design. It delivers world class results in education, research and innovation to address challenges in the areas of energy, climate, mobility, health and digital society.

For generations, our engineers have proven to be entrepreneurial problem-solvers, both in business and in a social context. TU Delft offers 16 Bachelor’s and 32 Master’s programs to more than 23,000 students. Our scientific staff consists of 3,500 staff members and 2,800 PhD candidates. At TU Delft we embrace diversity and aim to be as inclusive as possible. Together, we imagine, invent and create solutions using technology to have a positive impact on a global scale.

 

Employer

Delft University of Technology

Delft University of Technology is built on strong foundations. As creators of the world-famous Dutch waterworks and pioneers in biotech, TU Delft is a top international university combining science, engineering and design. It delivers world class results in education, research and innovation to address challenges in the areas of energy, climate, mobility, health and digital society. For generations, our engineers have proven to be entrepreneurial problem-solvers, both in business and in a social context.

 At TU Delft we embrace diversity as one of our core values and we actively engage to be a university where you feel at home and can flourish. We value different perspectives and qualities. We believe this makes our work more innovative, the TU Delft community more vibrant and the world more just. Together, we imagine, invent and create solutions using technology to have a positive impact on a global scale. That is why we invite you to apply. Your application will receive fair consideration.

 Challenge. Change. Impact!

Additional information

Soft landing in the Netherlands

Starting out in a new country presents quite a challenge for international applicants. Therefore the Coming to Delft Service programme will provide you support ranging from informative events and finding accommodation to the Dual Career support for accompanying partners (wishing to continue their career in the Netherlands).
Moreover on TU Delft campus there is an international day care centre and an international primary school. The international secondary school is located close to campus. Coming to Delft services are not only available for international non-Dutch applicants, Dutch applicants returning to the Netherlands will be supported as well.

QuTech values diversity in its broadest sense, including gender, culture, age, sexual orientation, ethnicity, physical and mental disability, socioeconomic background and opinion. At QuTech we explicitly subscribe our D&I policy https://qutech.nl/diversity-and-inclusion/, the Integrity Statement in the TU Delft Code of Conduct and the TNO Diversity and Inclusion Statement, and we ask all our staff and students to do the same.

Additional information
For more information about this position, please contact Laura Elshove, HR Advisor via L.H.Elshove@tudelft.nl

Specifications

  • Support staff (clerical, administrative, facility)
  • 32—38 hours per week
  • Higher professional education
  • TUD02572

Employer

Delft University of Technology (TU Delft)

Learn more about this employer

Location

Mekelweg 2, 2628 CD, Delft

View on Google Maps

Interesting for you

X

Apply for this job

Apply for this job

This application process is managed by the employer (Delft University of Technology (TU Delft)). Please contact the employer for questions regarding your application.

Thank you for applying

Please contact the employer for questions regarding your application.

Tip: save this job as favorite in your AcademicTransfer account. This gives you an immediate overview and makes it easy to find the job later on. No account yet? Create it now and take advantage of other useful functionalities too!

Application procedure

Application procedure

Make sure to apply no later than 14 Aug 2022 23:59 (Europe/Amsterdam).