Maastricht University’s Faculty of Arts and Social Sciences (FASoS) is looking for a pro-active and efficient faculty (board)Secretary (0,8-1,0 FTE).

Maastricht University’s Faculty of Arts and Social Sciences (FASoS) is looking for a pro-active and efficient faculty (board)Secretary (0,8-1,0 FTE).

Published Deadline Location
15 Jul 31 Aug Maastricht
Please note: this is an internal vacancy. You can only apply for this job if you are already employed by this employer.
As the (board)secretary, you support the Faculty Board. You will work with different departments - both inside and outside the faculty. Excellent communication skills are a must for this position. You will have the opportunity to further shape this position as you see fit.

Job description

  • drawing up and managing the agenda of meetings in close consultation with the Dean, Director and Faculty Board;
  • supporting the board and director in decision-making (including information gathering and providing solicited and unsolicited advice in order to arrive at informed decisions);
  • reviewing intended decisions in order to make sure that they are in line with procedures and regulations;
  • monitoring the decision-making process and the implementation of decisions taken;
  • developing and following up on action points and maintaining contact with faculty and university staff to this end and timely identification of any bottlenecks;
  • reporting (including minutes of meetings) and archiving of board documents;
  • ensuring the FASoS community is well informed, among others by communicating board decisions;
  • playing a (leading) role in faculty-wide projects, for example acting as secretary or process coordinator. The content of this task is determined in mutual consultation, also taking into account your own interests and needs.
  • Secretary to the Faculty Council and Secretary to the complaints committee
  • Administration related to the establishment of professorial chairs and around the associated supervisory boards and administration related to the student representatives.

Specifications

Maastricht University (UM)

Requirements

We are looking for an independent and proactive colleague with a solid personality who feels at home in a university environment. Besides that, our new board secretary must:

  • have a university degree or be able to operate within an academic environment;
  • have experience and know how to effectively organise and coordinate administrative processes within a dynamic work environment;
  • be precise, organised, solution-oriented, hands-on and proactive;
  • be able to quickly build up a network within the organisation;
  • think along at a strategic level and translate policy goals into concrete plans;
  • work under time pressure if necessary;
  • have a very good command of both the Dutch and English language (both orally and in writing);
  • have excellent communication skills.

Conditions of employment

A varied position that you can shape and develop as you see fit, right at the heart of a dynamic organization! It is a structural position and we will start with a temporary contract for the duration of 12 months.

Remuneration will be according to standard salary levels, depending on education and relevant work experience. This implies a gross monthly salary of about € 2,960 up to €4,670 per month, scale level 10 (based on a full-time appointment as of 1 July 2022 – UFO profile ‘secretaris 1’). Each year the standard salary is supplemented with a holiday allowance of 8% and an end-of-year bonus of 8.3%.

The university’s relocation policy stipulates that you need to move to (the vicinity of) Maastricht. If not already living in Maastricht (or its direct surroundings), you will be eligible for an allowance for moving costs or an allowance for alternative housing. 

The terms of employment of Maastricht University are set out in the Collective Labour Agreement of Dutch Universities (CAO). Furthermore, local UM provisions also apply. For more information look at the website www.maastrichtuniversity.nl > About UM > Working at UM.

Employer

Maastricht University

UM is a European university with an international orientation, operating at the heart of society and firmly rooted in the region. Ever since it was founded in 1976, the university has worked across borders, with a particular focus on the Euregion. Here, we connect education and research internationally, analyse societal issues in their full breadth and reinforce the labour market through the triple-helix collaboration. We have an open and inclusive academic culture, an international community and a strong focus on innovative and interdisciplinary education and research. Our community is composed of students, lecturers, researchers, support staff, and alumni.

As the pre-eminent European university in the Netherlands, our core values
are diversity and inclusion, sustainability, mutual respect, integrity, democratic principles, and transparency. We take our social responsibility seriously by forging links between the university and society, from the local to the global level. Moreover, as a solid and resilient international community, we hold ourselves accountable for the future of our world. This entails paying special attention to the urgent challenges of the 21st century, such as securing a sustainable future for our society.

UM is committed to promoting and nurturing a diverse and inclusive community (https://www.maastrichtuniversity.nl/about-um/diversity-inclusivity). We believe that diversity in our staff and student population contributes to the quality of research and education at UM and strive to enable this through inclusive policies and innovative projects led by teams of staff and students. We encourage you to apply for this position regardless of your background or identity.

More on the mission and strategy of UM: https://www.maastrichtuniversity.nl/about-um/organisation/mission-strategy

Department

Faculty of Arts and Social Sciences

In the teaching and research at the Faculty of Arts and Social Sciences (FASoS), we highlight major developments in societies and cultures as they have unfolded during the modern and contemporary eras. We seek to gain understanding of the interrelationships of Europeanisation, globalisation, scientific and technological development, political change, and cultural innovation. We are interested in how today’s societies cope with these challenges through, amongst others, practices of remembrance, governance techniques, strategies for managing knowledge, technologies, and risks and ways of dealing with diversity and inequality. Yet, understanding our present world is impossible without insight into its past. This is why historical research serves as a key element of our scholarly and educational identity.

FASoS has ca. 250 staff members and ca. 1,730 students. More than 77% of our students are non-Dutch (65 different nationalities) and 42% of our staff comes from abroad. All programmes are offered in English. FASoS offers four 3-year Bachelor’s programmes: Arts and Culture, European Studies, Digital Society, and Global Studies. It also offers eight different 1-year MA programmes and two 2-year ReMA programmes. Research is organised around four programmes: Politics and Culture in Europe; Science, Technology and Society Studies; Arts, Media and Culture; and Globalisation, Transnationalism and Development. The Faculty of Arts and Social Sciences is housed in the historic city centre of Maastricht.

More information on FASoS is available on our website:
https/www.maastrichtuniversity.nl/about-um/faculties/faculty-arts-and-social-sciences

Additional information

Any inquiries about the position may be addressed to:
Cerien Streefland, managing director FASoS,
via 043 – 388 20 33 (Cerien Streefland is due vacation absent from 29 July 2022 to 26 August 2022).

To apply at this vacancy, press the button ‘apply now’ to see the application procedure.

Specifications

  • Support staff (clerical, administrative, facility)
  • 30.4—38 hours per week
  • €2960—€4670 per month
  • AT2022.314

Employer

Maastricht University (UM)

Learn more about this employer

Location

Grote Gracht 90-92, 6211 SZ, Maastricht

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Interesting for you

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Please note: this is an internal vacancy. You can only apply for this job if you are already employed by this employer.

Apply via postal mail

Apply via postal mail

Pzfdcwvacatures@maastrichtuniversity.nl

Don't forget to mention AcademicTransfer and the job number: AT2022.314 in your letter.

Application procedure

Please send your application electronically, stating the vacancy number AT2022.314, to the Secretariat of the Faculty Office: Pzfdcwvacatures@maastrichtuniversity.nl

Maastricht University is committed to promoting and nurturing a diverse and inclusive community. We believe that diversity in our staff and student population contributes to the quality of research and education at UM, and strive to enable this through inclusive policies and innovative projects led by teams of staff and students. We encourage you to apply for this position.

Application procedure

Application procedure

Please send your application electronically, stating the vacancy number AT2022.314, to the Secretariat of the Faculty Office: Pzfdcwvacatures@maastrichtuniversity.nl

Maastricht University is committed to promoting and nurturing a diverse and inclusive community. We believe that diversity in our staff and student population contributes to the quality of research and education at UM, and strive to enable this through inclusive policies and innovative projects led by teams of staff and students. We encourage you to apply for this position.

Make sure to apply no later than 31 Aug 2022 23:58 (Europe/Amsterdam).