Management/office-assistant for the Bioinformatics department at Maastricht University (0.6FTE)

Management/office-assistant for the Bioinformatics department at Maastricht University (0.6FTE)

Published Deadline Location
29 Jul 25 Aug Maastricht
The Department of Bioinformatics at Maastricht University, located at the campus in Randwyck, is looking for a new Administrative Secretary to support our research department of about 20 researchers. We are a very international team and work with many other research groups in the health and disease field.

Job description

We are seeking an energetic and capable Administrative Secretary to assist us with the office administration. Your tasks will include:

  • Coordinating department office;
  • Answering calls, taking messages, and handling correspondence;
  • Maintaining and keeping an overview of agendas and arranging appointments;
  • Planning and booking travel arrangements;
  • Maintaining an overview over filing documents, entering data, and maintaining databases (e.g. project documents, contract runtimes, sick and vacation leave for department members);
  • Organizing and servicing meetings (arranging rooms and catering);
  • Checking frequently the levels of (office) supplies and place appropriate orders;
  • Documentation and processing of expenses;
  • Directing internal and external post;
  • Supervise, support, and facilitate the completion of regular reports;
  • Implementing new procedures and administrative systems if required;
  • Monitoring and organizing recurring tasks.

Specifications

Maastricht University (UM)

Requirements

  • Proven work experience as a Secretary or Administrative Assistant in a comparable environment;
  • Familiarity with office organization (experience with UM or comparable systems is advantageous);
  • Strong planning skills and time management capability;
  • Efficiency and ability to maintain oversight in various work fields;
  • Excellent written and verbal communication skills in Dutch and English;
  • Proficiency in MS Office;
  • Integrity and professionalism;
  • Good collaboration and communication skills.

Conditions of employment

This concerns a temporary contract of 0.6 FTE, for a period of 1 year, with the prospect of permanent employment. 

Depending on experience and qualification, the maximum gross monthly salary is
€ 3,336 (on a full-time basis) in accordance with scale 7 of the Dutch university collective bargaining agreement. An 8% holiday and an 8.3% year-end allowance is also provided.

The terms of employment of Maastricht University are set out in the Collective Labour Agreement of Dutch Universities (CAO). Furthermore, local UM provisions also apply. For more information look at the website www.maastrichtuniversity.nl > About UM > Working at UM.

Employer

Maastricht University

Maastricht University is renowned for its unique, innovative, problem-based learning system, which is characterized by a small-scale and student-oriented approach. Research at UM is characterized by a multidisciplinary and thematic approach, and is concentrated in research institutes and schools. Maastricht University has around 22,000 students and 5,000 employees. Reflecting the university's strong international profile, a fair amount of both students and staff are from abroad. The university hosts 6 faculties: Faculty of Health, Medicine and Life Sciences, Faculty of Law, School of Business and Economics, Faculty of Science and Engineering, Faculty of Arts and Social Sciences, Faculty of Psychology and Neuroscience.
For more information, visit www.maastrichtuniversity.nl.

Department

Department of Bioinformatics
The Department of Bioinformatics has an international and interdisciplinary team working in close collaboration with other scientists and institutions worldwide. Founded in 2001, the research group is part of the NUTRIM School of Nutrition and Translational Research in Metabolism at the Faculty of Health, Medicine and Life Sciences at Maastricht University. The department is led by Prof. Chris Evelo and has currently 5 assistant professors, 5 postdocs, 6 PhD students, and 3 technical assistants.

NUTRIM - School of Nutrition and Translational Research in Metabolism
NUTRIM aims to contribute to health maintenance and personalized medicine by unraveling lifestyle and disease-induced derangements in metabolism and by This is facilitated by a state of the art research infrastructure and close interaction between scientists, clinicians, master, and PhD students.

https://www.maastrichtuniversity.nl/research/school-nutrition-and-translationalresearch-metabolism

Additional information

Questions about the vacancy may be sent to: 
secretariat-bigcat@maastrichtuniversity.nl.

Interviews will be held in English.

To apply at this vacancy, press the button ‘apply now’ to see the application procedure.

Specifications

  • Support staff (clerical, administrative, facility)
  • 22.8—24 hours per week
  • €2471—€3336 per month
  • Higher professional education
  • AT2022.69E

Employer

Maastricht University (UM)

Learn more about this employer

Location

Universiteitssingel 60, 6229 ER, Maastricht

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Interesting for you

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Apply via postal mail

Apply via postal mail

hrm-rw-vacatures@maastrichtuniversity.nl

Don't forget to mention AcademicTransfer and the job number: AT2022.69E in your letter.

Application procedure

Applications should include:

  • CV
  • Short motivation letter
  • Names, email addresses, and contact numbers of at least two referees who would be willing to provide letters of recommendation.

You can send your application, stating the vacancy number AT2022.69, to the following e-mail address:
hrm-rw-vacatures@maastrichtuniversity.nl

Please note, the system cannot upload the attachments xyz.zip .htm .html.

Maastricht University is committed to nurturing an inclusive culture and a welcoming atmosphere. This inclusiveness strategy has resulted in a very diverse representation of nationalities and cultures. We strongly believe that diversity (including, but not limited to nationality, age and gender) of the staff and student population will increase the quality of UM education & research. Fostering diversity and inclusivity creates an academic community where individual talents thrive, and values and differences are cherished. We strongly encourage you to apply if you are qualified for this position.

Application procedure

Application procedure

Applications should include:

  • CV
  • Short motivation letter
  • Names, email addresses, and contact numbers of at least two referees who would be willing to provide letters of recommendation.

You can send your application, stating the vacancy number AT2022.69, to the following e-mail address:
hrm-rw-vacatures@maastrichtuniversity.nl

Please note, the system cannot upload the attachments xyz.zip .htm .html.

Maastricht University is committed to nurturing an inclusive culture and a welcoming atmosphere. This inclusiveness strategy has resulted in a very diverse representation of nationalities and cultures. We strongly believe that diversity (including, but not limited to nationality, age and gender) of the staff and student population will increase the quality of UM education & research. Fostering diversity and inclusivity creates an academic community where individual talents thrive, and values and differences are cherished. We strongly encourage you to apply if you are qualified for this position.

Make sure to apply no later than 25 Aug 2022 23:59 (Europe/Amsterdam).