Office Manager / Project Coordinator – Studio Europa Maastricht (0.8-1.0fte)

Office Manager / Project Coordinator – Studio Europa Maastricht (0.8-1.0fte)

Published Deadline Location
5 Aug 4 Sep Maastricht
We are looking for an energetic and representative professional who enjoys being the point of contact and pivot of our organisation who is able to manage our secretariat and coordinate projects in a dynamic and ‘European’ work environment.

Job description

We are looking for an enthusiastic, facilitating and self-reliant management assistant and project lead who is able to (a) ensure the smooth running our dynamic department and its administrative organisation, procedures and day-to-day operations, (b) act as a pro-active and organised management assistant to the managing director and scientific head of Studio Europa Maastricht (SEM) in the execution and development of the Maastricht, Working on Europe (MWoE) programme, and (c) set up and coordinate short to medium-term projects and events for a multi-stakeholder network.

We offer a challenging position with responsibility in a constantly changing and creative  environment, a pleasant working atmosphere and an open culture. The position is versatile, offers plenty of opportunities for further personal development and offers the opportunity to put your own stamp on the planning and execution of your responsibilities

Specifications

Maastricht University (UM)

Requirements

  • You are a hardworking and proactive management assistant, taking care of agenda planning and the organisation of meetings. You keep an eye on deadlines, take care of delegated email correspondence and tasks and prioritise and prepare work when possible;
  • You are able to independently set-up and coordinate short to medium term projects/events within the SEM agenda, completing projects from start to finish and successfully working in harmony with our communications team and programme editors;
  • You demonstrate adequate management of internal organisational processes including HR, policy support, drawing up professional minutes, coordination of junior staff such as student assistants, take care of general (e)mail and keep procedures and department documents up to date;
  • You are able to take on responsibility for the budgetary cycle and financial administration, acting as a decentral controller of SEM;
  • You are a strong communicator. You will be in contact with a variety of internal and external partners and stakeholders, visitors to the SEM office  and act as representative of SEM in various operational (external) meetings;
  • You flourish within an ambitious team and enjoy taking on the role of connector, striving to maintain high levels of organisational effectiveness and open communication, while ensuring a personal touch and a happy work environment for all;
  • You are fluent in English and Dutch both in oral and written communication;
  • You hold a bachelor degree (vocational bachelor or university degree) and/or have an equivalent proven professional work level;
  • Proficient in using Microsoft Word, Outlook, Excel, PowerPoint, SAP, Teams/Zoom and are willing to become part of the BHV (emergency response) team;
  • You have affinity with creating societal impact, politics and/or European affairs.

Conditions of employment

  • 0.8 to 1.0 fte;
  • We initially offer the position for one year, but subject to evaluation and funding, the position is eligible for extension;
  • Salary is competitive, depending on qualifications and work experience. The starting salary will be set on scale 9 of the collective labor agreement of the Dutch Universities. On top of this, there is an 8% holiday and an 8.3% year-end allowance.
  • We offer you a stimulating working environment with excellent facilities for professional and personal development.
  • You will be part of a lively and creative working environment. Maastricht University has an excellent international reputation, and Maastricht itself is a beautiful, open-minded city located in the center of Western Europe.

The terms of employment of Maastricht University are set out in the Collective Labour Agreement of Dutch Universities (CAO). Furthermore, local UM provisions also apply. For more information look at the website www.maastrichtuniversity.nl > About UM > Working at UM.

Employer

Maastricht University

Maastricht University is renowned for its unique, innovative, problem-based learning system, which is characterized by a small-scale and student-oriented approach. Research at UM is characterized by a multidisciplinary and thematic approach, and is concentrated in research institutes and schools. Maastricht University has around 22,000 students and about 5,000 employees. Reflecting the university's strong international profile, a fair amount of both students and staff are from abroad. The university hosts 6 faculties: Faculty of Health, Medicine and Life Sciences, Faculty of Law, School of Business and Economics, Faculty of Science and Engineering, Faculty of Arts and Social Sciences, Faculty of Psychology and Neuroscience.

Department

Studio Europa Maastricht (SEM)

SEM is a centre of expertise for Europe-related debate and research.

Founded in 2018 and supported by the partners of the Maastricht, Working on Europe programme: Maastricht University, the Province of Limburg and the City of Maastricht. Together we aim to position Maastricht, the capital of Limburg as a meeting place for citizen dialogue and debate and establish a centre of excellence for research on Europe and European integration. Our team examines, explores, and engages. We are #WorkingonEurope.

Our organisation consists of three pillars:

  • Academic research: We are a leading centre for multi-disciplinary Europe-focused research with societal impact;
  • European heritage: We bring the legacy of the Maastricht Treaty, since 2018 proud holder of the European Heritage Label, to life;
  • Public debate: We stimulate active, critical debate with engagement at its core and capture and share the stories of Europe.

Additional information

Additional information Requests about the position may be addressed to:
dr. Gonny Willems, e-mail: gonny.willems@maastrichtuniversity.nl.

To apply at this vacancy, press the button ‘apply now’ to see the application procedure.

Specifications

  • Support staff (clerical, administrative, facility)
  • 30.4—38 hours per week
  • €3098—€4257 per month
  • AT2022.319

Employer

Maastricht University (UM)

Learn more about this employer

Location

Minderbroedersberg 4-6, 6211 LK, Maastricht

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Interesting for you

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Apply via postal mail

Apply via postal mail

povacatures@maastrichtuniversity.nl

Don't forget to mention AcademicTransfer and the job number: AT2022.319 in your letter.

Application procedure

Maastricht University is committed to promoting and nurturing a diverse and inclusive community. We believe that diversity in our staff and student population contributes to the quality of research and education at UM, and strive to enable this through inclusive policies and innovative projects led by teams of staff and students. We encourage you to apply for this position.

Please send your application with reference to the vacancy number to: povacatures@maastrichtuniversity.nl.

Application procedure

Application procedure

Maastricht University is committed to promoting and nurturing a diverse and inclusive community. We believe that diversity in our staff and student population contributes to the quality of research and education at UM, and strive to enable this through inclusive policies and innovative projects led by teams of staff and students. We encourage you to apply for this position.

Please send your application with reference to the vacancy number to: povacatures@maastrichtuniversity.nl.

Make sure to apply no later than 4 Sep 2022 23:58 (Europe/Amsterdam).