Secretary (.8 FTE)

Secretary (.8 FTE)

Published Deadline Location
19 Jan 31 Jan Rotterdam
Are you ready to take on a secretarial and administrative role for an exciting business school department that researches and teaches about the role of business in solving the great challenges of our time, such as climate change?

Job description

The department of Business-Society Management is looking for a secretary. You'll be working at a top international business school.

The department has about 45 international faculty members at full/associate/assistant professor level, plus lecturers and programme co-ordinators, PhD students and a secretariat of two secretaries. Together we are responsible for teaching several bachelor courses and a master programme in Global Business and Sustainability with 150 students, and conducting impact-oriented academic research.

You will support the department and its members with all secretarial and administrative tasks such as HR matters, correspondence, administration systems, planning and organizing small and bigger seminars and events, housekeeping issues, and ad hoc and temporary projects. Because of the international character of the department, communication is in both English and Dutch.

Your main tasks
Main tasks may include but are not limited to:
  • being point of contact for faculty members from our department and other departments, students and external parties
  • email correspondence and mail handling
  • Scheduling of meetings
  • HR support: for example, using HR data systems to maintain hiring systems for staff and student assistants
  • assist in administration and organising all kinds of seminars and other events
  • place and process all orders for the department such as books, IT equipment, catering and stationery, through Erasmus University's systems
  • make arrangements for travel and accommodation
  • provide hands-on support during events on campus and online
  • household matters and logistics for the department
  • work with other support staff for education and communication in the department to make sure the department's services run smoothly.


Erasmus University Rotterdam (EUR)


For this role, you need a secretarial or administration background at mbo- or hbo-level.

Your required competencies
  • Demonstrated experience in support or secretarial roles (preferably in higher education institutions)
  • Team worker: demonstrated experience working in a team environment with ability to work independently within supervisory guidelines
  • Excellent organisational skills with attention to detail and quality of work
  • Excellent written and oral communication skills, both in Dutch and English (CEFR C1)
  • Problem-solving skills
  • Service-oriented, proactive and flexible

Conditions of employment

Fixed-term contract: 12 months.

You would be initially appointed for 12 months, starting as soon as possible, with a view to a permanent contract after this.

You will be working in the department of Business-Society Management at RSM's Woudestein campus in Rotterdam. Working from home is negotiable but you would be expected to work at least two days per week in the office.

Working hours will be regular office hours.

The conditions of employment correspond with the collective labour agreement for Dutch Universities (CAO NU).

This position is classified as Secretary of the VSNU job classification system and the salary will be in scale 6 - 8, based on education and working experience. It is for 32 hours per week (0.8 FTE).

Salary is subject to training and experience and may vary from a minimum of € 2,402 (scale 6 CAO NU) up to a maximum of € 3,764 (scale 8 CAO NU) gross per month, based on a full-time contract of 38 hours.

Erasmus University has attractive employment conditions, which include a holiday allowance of 8 per cent, an end-of-year bonus of 8.3 per cent, and a generous number of vacation days.

EUR offers all employees an annual personal career budget which can be used to advance your skills and competences. There are lots of training, development and coaching opportunities at EUR too.


Rotterdam School of Management Erasmus University

Rotterdam School of Management, Erasmus University (RSM) is one of Europe's top-ranked business schools. RSM provides ground-breaking research and education furthering excellence in all aspects of management and is based in the international port city of Rotterdam - a vital nexus of business, logistics and trade. RSM's primary focus is on developing business leaders with international careers who can become a force for positive change by carrying their innovative mindset into a sustainable future. Our first-class range of bachelor, master, MBA, PhD and executive programmes encourage them to become critical, creative, caring and collaborative thinkers and doers. Study information and activities for future students, executives and alumni are also organised from the RSM office in Chengdu, China.

RSM is an equal opportunity employer and explicitly encourages applications from candidates of all genders, ethnicities, and nationalities.


Established in 1998, the department of Business-Society Management (B-SM) at Rotterdam School of Management, Erasmus University was the first of its kind within a European business school. The B-SM Department offers a social science-based perspective on managerial and organizational issues at the interface between business and society. The department members conduct world class research on how organizations can engage in shared value creation, and how, rather than contributing to society's problems, organizations can be part of the solution. Staff of the department are involved in teaching at the under- and post-graduate level, including bachelor programmes, the full-time MBA and specialized and executive master programmes. The department also delivers the school's flagship Master programme on Global Business and Sustainability. The Master programme is one of the longest running programmes in the world in the area of business and society management and continues to deliver graduates that are in high demand in today's business world.

Additional information

If you are interested in this position, please upload your motivation letter and your CV via the application button on this page before Wednesday 1 February 2023. For questions, you can contact Yolanda Jahier via

Internal candidates have priority over external candidates.


  • Support staff (clerical, administrative, facility)
  • 32—38 hours per week
  • €2402—€3764 per month
  • Secondary vocational higher level +
  • 3793


Erasmus University Rotterdam (EUR)

Learn more about this employer


Burgemeester Oudlaan 50, 3062PA, Rotterdam

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Application procedure

Application procedure

Make sure to apply no later than 31 Jan 2023 23:59 (Europe/Amsterdam).