Analytical Coordinator Finance & Projects (0,8 – 1,0 fte)

The Faculty of Science / the Institute for Biology (IBL) is looking for an :

Analytical Coordinator Finance & Projects (0,8 – 1,0 fte)

Vacancy number: 14881

You are well-versed in Finance & Control and with your sharp business acumen, you are also adept in project management. Is it Lean? Is it Prince2? Or do you get excited about critical paths? It doesn't matter how; as long as you flawlessly know how to manage a project. And also how to stay on top of the finances of our institute. And manage the financial administration. And how to effectively and humorously manage a team. And how to provide good advice to the collegial board. And how to fulfill this amazing multifaceted role with pleasure. Institute of Biology Leiden is NOT boring!

Key responsibilities

This multifaceted role fits perfectly with IBL, and hopefully with you too. IBL colleagues are typically characterized by enthusiasm, curiosity, and a hands-on approach. As Head of Finance & Projects, you report directly to the Director of Operations, one of the 3 members of the Collegial Board of IBL. You also directly supervise a team of about six people who provide professional support in areas such as project management, subsidy applications, project control, and building management.

 

Selection Criteria 

• You advise the Board on institute finances and projects, using (financial) information provision and management reports that you independently prepare and also share with the Finance and Projects department of the faculty.
• You are the one managing the financial administration of the institute and the planning & control cycle. Within the faculty framework, you prepare the (multi-year) budget, monthly and quarterly reports, and ensure the year-end closing with explanations - and where necessary, recommendations for adjustments.
• Within IBL, you are the go-to person for all financial matters (including those of our Principal Investigators), and you work closely with the 2 project controllers and financial colleagues on the faculty side.
• You utilize your management capabilities and leadership to enhance the collaboration within the Finance & Projects team in their support for (scientific) projects. This includes planning, periodic meetings, professionalizing project management, promoting communication and collaboration within the department, and creating development plans for employees. You report to the operational director of IBL in this regard.
• As an experienced project manager, you monitor the project portfolio and also act as a project leader for various temporary projects, for example, in the area of finance. You closely oversee the (larger) projects initiated by our researchers - often with a grant - and professionally supported by your team.
• You contribute to a qualitative improvement of information provision, project management, and financial management.

Profile

• You are curious! This also means you are flexible, and you like to take on projects.
• You have HBO/WO level of education in business economics, finance & control, accountancy, or a similar field. Experience with financing in higher education is highly recommended.
• You have demonstrable knowledge of, and experience with project management.
• You have at least 5 years of relevant work experience, possibly with managerial aspects.
• A customer- and solution-oriented work style is self-evident.
• You have a strong affinity with SAP and Business Objects (or similar systems) and can effortlessly handle Excel and Word.
• You communicate clearly, both in Dutch and English at least at C1 level. You advise the Board as easily as you coach your team on (smarter) collaboration.
• Thanks to your excellent analytical skills, you provide solutions for unforeseen problems.

We offer
This concerns a temporary employment contract for 4-5 days a week (0.8-1.0 FTE) for a period of 1 year with the possibility of a permanent contract upon satisfactory performance. Appointment will be in accordance with the Dutch Universities Collective Labour Agreement. The salary, depending on education and experience, is at least € 3,226 and a maximum of € 5,929 gross per month for a full-time position (salary scale 10 or 11 depending on knowledge and experience). In addition, Leiden University offers good employment conditions. These include an annual year-end bonus (8.3%), holiday allowance (8%), excellent training facilities, paid parental leave, sabbatical leave, and the possibility to choose personalized employment conditions through a selection model. All information about this can be found at www.werkenbij.leidenuniv.nl.

Leiden University attaches great importance to diversity and therefore welcomes applications from individuals who are currently underrepresented in its institution.

Information For more information about the content of this position, please contact Kitty Yang, Institute Manager, instituutsmanageribl@biology.leidenuniv.nl or 06-1853 5614. For more information about the procedure, please contact Christina Kamerman (sylvius@biology.leidenuniv.nl).

The Faculty of Sciences is a leading faculty where employees and students work in a dynamic, international environment, and where personal and academic development are highly valued. Our people are inspired by curiosity, to expand fundamental knowledge and look beyond boundaries. For science, and to contribute to the major societal challenges of tomorrow.

Research within the Faculty of Mathematics and Natural Sciences ranges from mathematics, computer science, astronomy, physics, chemistry, and pharmaceutical sciences to biology and environmental sciences, and is conducted at eight institutes. These institutes also offer eight bachelor's and twelve master's programs. The faculty has grown significantly in recent years and counts more than 2800 employees and over 6000 students. We are situated in the heart of the Bio Science Park, one of Europe's largest science parks, where university and business meet.

 

The Institute of Biology

Research at the Institute of Biology Leiden (IBL) aims to work on the scientific basis of biodiversity and health. This is reflected in our guiding principle Harnessing Biodiversity for Health. We conduct innovative research to answer fundamental questions and solution-oriented research to address major societal challenges. Think of protecting biodiversity in nature, developing sustainable biotechnology and agriculture, and promoting good health. Our research focuses on four research themes: Bioactive Molecules, Host-Microbe Interactions, Development & Disease, and Evolution & Biodiversity.

The IBL environment is never boring: where else would you find zebrafish and zebra finches side by side? Are we working with Arabidopsis thaliana? Is DNA genotyping a daily task? It is an exciting, internationally oriented, and inclusive place to work and study, and we warmly welcome you!

 

Continuous application process

The desired start date is (at the latest) August 1, 2024, but preferably earlier. Therefore, please apply directly (and no later than June 21, 2024) by uploading your motivation letter with the vacancy number and a CV: you will receive an automatic confirmation of receipt (check your SPAM!). We continuously process applications and you will hear from us within a week whether we will have an interview with you in Leiden. We may request references. Your personal data will only be accessible to those directly involved in the process, and by applying, you agree to Leiden University's privacy code.