We are currently looking for an Office Manager to support the management and staff of BISS on administrative & organizational issues. We are looking for an enthusiastic, pro-active, disciplined, organized and sociable person with an interest in data science, innovation, and positive social impact.

The BISS office manager is a colleague who is proactive, a team player, flexible and able to multitask. (S)he has affinity with an innovative research environment, likes to take initiative, is both process- and result driven, has an entrepreneurial attitude and attention for detail.

Position Description

• Assist management and staff members in the financial and administrative tasks e.g. projects, HR and education and research related activities;
• Manage online agenda systems, website and social media channels;
• Assist in hosting guests and organizing meetings, conferences and activities;
• Ensure a well-maintained and well-organised office;
• Utilize state-of-the-art paper-less office automation versus classical, time-consuming work flows;
• Generate and implement Standard Operating Procedures for the diverse office tasks;
• Comply with University policies and procedures, including financial administration and record keeping;
• Handle purchases and maintain stationery supply;
• Arrange travel plans and organise travels and reimbursements of the management;
• Be flexible with respect to working hours;
• Acquire additional necessary skills on-the-job;
• Become part of the BHV team (Emergency Response);
• Draft letters, documents, presentations/ shareable content on the basis of rough input or notes;
• Communicate with stakeholders on an operational level including campus partners, UM central administration, UM faculties, other partners.

Qualifications

• Professional office management training on a HBO level and experience and affinity with financial administrative tasks and HRM;
• Demonstrated managerial talent and excellent organizational, interpersonal and verbal communication skills;
• Fluent in English and Dutch both in oral and written communication;
• Proficient in using Microsoft Word, Outlook, Excel, PowerPoint, SAP etc.
• Strong interpersonal skills and ability to work with diverse cultures and populations including students, researchers, administrators, faculty members, industry representatives, representatives from municipal and regional governments;
• Enthusiastic self-starter, who must be able to work both independently and as part of a team;
• Who has a sense of serves and creates a welcoming and collegial office environment to the University community;
• Ability to maintain composure under time pressure, take initiative, and solve problems creatively, independently and tactfully.

Terms of employment 

·         30.4-38 hours/week

·         The position is initially offered for one year, subject to evaluation and funding, the position is eligible for extension.

·         Salary is competitive, depending on qualifications and work experience. The salary will be set in salary scale 7 of the collective labour agreement of the Dutch Universities (expected minimum €2.261 and maximum 3.052 for a full-time job (38 hours/week). On top of this, there is an 8% holiday and an 8.3% year-end allowance; 

·         We offer you a stimulating working environment with excellent facilities for professional and personal development;

·         The position is embedded in a lively and creative working environment. Maastricht University has an excellent international reputation;

·         The place of work is the Brightlands Smart Services Campus in Heerlen, Netherlands.

About the Brightlands Institute for Smart Society (BISS)

https://www.biss-institute.com/

In a period of rapid digitalisation, Maastricht University’s Brightlands Institute for Smart Society (BISS) connects UM’s scientific expertise in data science with societal needs. Located on the Brightlands Smart Services Campus in Heerlen, BISS was established in close collaboration with the Province of Limburg and APG pension fund.

BISS aims to empower people and organisations through the socially responsible application of digital technologies. We have a strong focus on enhancing effective data-driven innovation, research and professionals education and closely cooperate with all six Maastricht University faculties:

• Science and Engineering (FSE)
• Business and Economics (SBE)
• Law (LAW)
• Health, Medicine and Life Sciences (FHML)
• Psychology and Neuroscience (FPN)
• Arts and Social Sciences (FASoS)

Open to cooperation with industry, SMEs, start-ups and public bodies, we harness scientific knowledge for socio-economic impact. The multidisciplinary activities are set up as projects, in partner agreements and programs, featuring innovation, collaboration, awareness, and solutions. BISS also offers graduate education programmes, as well as Executive Education and Continuing Professional Development courses.

BISS is governed by a management team consisting of a managing director and several principal investigators (PIs) who lead a group of researchers. The PIs are jointly responsible for development and implementation of the collaborative scientific strategy, direction, and content. BISS has an administrative, financial, and organisational support team. Key for the success of BISS are interactions with faculty, support staff and decision makers at UM. We also seek to build and nurture strong relations with other UM Institutes and Knowledge Institutions on all the Brightlands campuses, as well as with the three other Brightlands campus organisations.