Outgoing Students Officer at the School of Business and Economics

Outgoing Students Officer at the School of Business and Economics

Published Deadline Location
16 Jun 30 Jun Maastricht

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The School of Business and Economics is looking for an Outgoing Students officer to join the International Relations team, who recognises and processes any and all organisational and operational tasks that come with the selecting and sending abroad of SBE students, and who will support the Outgoing Students Coordinator. Are you a dedicated team player with excellent organisation and communicative skills, and are you committed to the international outlook of Maastricht University?

Job description

As Outgoing Students officer you will have the following responsibilities:

  • You are the first contact point for SBE’s BSc students who will be going abroad.
  • You are responsible for the entire Erasmus grant process, including student contacts and liaising with UM’s Scholarship office and Finance department.
  • You are responsible for the administrative part of the selection of the outgoing BSc students.
  • In addition, you will be:
    • monitoring (global) developments that may impact internationalisation and help the Coordinator plan actions where needed;
    • gathering and maintaining information on our partner institutions’ exchange programmes in order to adequately advise selected students;
    • updating intranet, internet, and social media;
    • supporting, maintaining and improving relationships with partner institutions;
    • organising information sessions and assisting in developing communication materials regarding SBE’s exchange programme;
    • informing the students about the selection process;
    • supporting, assisting and advising outgoing students with regard to the entire exchange programme;
    • monitoring the progress of students participating in the programmes;
    • proposing corrective measures in case of student/IRO conflicts, notably with regard to the interpretation of the exchange programme rules and regulations;
    • processing the students’ transcripts, Requests of Approval, essays and statements;
    • filling out forms for the students upon request;
    • responsible for reporting about the exchange programmes to other stakeholders at SBE; 
    • organising events and meetings.


Maastricht University (UM)


We are looking for someone who thrives in a challenging international working environment. You are pro-active, pairing your administrative and organisational skills with an enthusiasm for creating a supportive environment for our students. You are a team player and have a collegial mindset. You have good communication skills and find it easy to adapt to different work styles and meet the expectations of those you work with. You have completed a relevant University of Applied Sciences degree or have reached this level in the course of the previous positions you held, which preferably were in a similar environment as the position currently on offer. Needless to say, you have an excellent command of English and Dutch (level C1).

Conditions of employment

Fixed-term contract: 1-year contract (potentially extendable).

The position is classified as UFO-profile Internationalisation Officer, level 3. Depending on the level of experience, expertise and prior education of the person filling this position, s/he will be in scale 7 of the Collective Labour Agreement of Dutch Universities (CAO), with potential promotion to scale 8.

The terms of employment of Maastricht University are set out in the Collective Labour Agreement of Dutch Universities (CAO). Furthermore, local UM provisions also apply. For more information look at the website http://www.maastrichtuniversity.nl/.


Maastricht University

Maastricht University is renowned for its unique, innovative, problem-based learning system, which is characterized by a small-scale and student-oriented approach. Research at UM is characterized by a multidisciplinary and thematic approach, and is concentrated in research institutes and schools. Maastricht University has around 20,000 students and 4,700 employees. Reflecting the university's strong international profile, a fair amount of both students and staff are from abroad. The university hosts 6 faculties: Faculty of Health, Medicine and Life Sciences, Faculty of Law, School of Business and Economics, Faculty of Science and Engineering, Faculty of Arts and Social Sciences, Faculty of Psychology and Neuroscience.

School of Business and Economics

Maastricht University is highly regarded in Europe for its unique teaching style and high-quality research. In fact, its School of Business and Economics (SBE) has been awarded three prestigious accreditations, resulting in the so-called Triple Crown accreditation. Only 1% of business schools worldwide have this Triple Crown, meaning that the School is amongst a very select group of institutions such as INSEAD, Vlerick Business School, London Business School and SBE’s exchange partners HEC Montreal, Fundação Getulio Vargas (FGV-EAESP), and Aston Business School.

The School is a distinctly international institution with a student population numbering over 110 nationalities. Of the 4,200 bachelor’s and master’s students, more than 2,500 (70%) have a foreign background. Annually, SBE welcomes about 700 exchange students from over 160 partner universities worldwide.


International Relations Office

The International Relations Office of the School of Business and Economics (SBE) is responsible for the exchange programme of the School, sending and receiving around 750 students through an exchange agreement with over 160+ prestigious partner universities, in about 140 countries worldwide. For more information, please go to:



  • Support staff (clerical, administrative, facility)
  • max. 38 hours per week
  • €2329—€3144 per month
  • Higher professional education
  • AT2021.202


Maastricht University (UM)

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Tongersestraat 53, 6211 LM, Maastricht

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