Incoming Students Officer at the School of Business and Economics

Incoming Students Officer at the School of Business and Economics

Published Deadline Location
16 Jun 30 Jun Maastricht

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The School of Business and Economics is looking for an Incoming Students officer to join the International Relations team, who recognises and processes any and all organisational and operational tasks that come with the registering and welcoming of SBE incoming exchange students, and who will support the Incoming Students Coordinators. Are you a dedicated team player with excellent organisation and communicative skills, and are you committed to the international outlook of Maastricht University?

Job description

As Incoming Students officer, you will have the following responsibilities:

  • You are the first contact point for students who would like to come to SBE on exchange.
  • You are responsible for the registration of incoming exchange students.
  • You are responsible for the academic transcripts of the incoming exchange students; this includes liaising with the exams office and/or course coordinators.
  • You are responsible for the organisation and smooth running of the twice-yearly introduction days.
  • In addition, you will be:
    • monitoring (global) developments that may impact internationalisation and help the Incoming Coordinators plan actions where needed;
    • updating intranet and internet, as well as social media;
    • supporting, maintaining and improving relationships with partner institutions;
    • assisting in developing communication materials regarding SBE’s incoming exchange programme;
    • supporting, assisting and advising incoming students with regard to the entire exchange programme, either through email or telephone, or during the daily open office hours at the information desk;
    • monitoring the progress of students participating in the programme;
    • filling out forms for the students upon request, such as the Online Learning Agreements in the EU Dashboard;
    • responsible for reporting about the exchange programmes to other stakeholders.


Maastricht University (UM)


We are looking for someone who thrives in a challenging international working environment. You are pro-active, pairing your administrative and organizational skills with an enthusiasm for creating a supportive environment for our students. You are a team player and have a collegial mindset. You have good communication skills and find it easy to adapt to different work styles and meet the expectations of those you work with. You have completed a relevant University of Applied Sciences degree or have reached this level in the course of the previous positions you held, which preferably were in a similar environment as the position currently on offer. Needless to say: you have an excellent command of English and Dutch (level C1).

Conditions of employment

Fixed-term contract: 1-year contract (potentially extendable).

The position is classified as UFO-profile Internationalisation Officer, level 3. Depending on the level of experience, expertise and prior education of the person filling this position, s/he will be in scale 7 (€2.329-€3.144) of the Collective Labour Agreement of Dutch Universities (CAO), with potential promotion to scale 8 (€2.656-3.548). On top of this, there is an 8% holiday and an 8.3% year-end allowance. 

The terms of employment of Maastricht University are set out in the Collective Labour Agreement of Dutch Universities (CAO). Furthermore, local UM provisions also apply. For more information look at the website > Support > UM employees.


Maastricht University

Maastricht University is renowned for its unique, innovative, problem-based learning system, which is characterized by a small-scale and student-oriented approach. Research at UM is characterized by a multidisciplinary and thematic approach, and is concentrated in research institutes and schools. Maastricht University has around 20,000 students and 4,700 employees. Reflecting the university's strong international profile, a fair amount of both students and staff are from abroad. The university hosts 6 faculties: Faculty of Health, Medicine and Life Sciences, Faculty of Law, School of Business and Economics, Faculty of Science and Engineering, Faculty of Arts and Social Sciences, Faculty of Psychology and Neuroscience.

School of Business and Economics

Maastricht University is highly regarded in Europe for its unique teaching style and high-quality research. In fact, its School of Business and Economics (SBE) has been awarded three prestigious accreditations, resulting in the so-called Triple Crown accreditation. Only 1% of business schools worldwide have this Triple Crown, meaning that the School is amongst a very select group of institutions such as INSEAD, Vlerick Business School, London Business School and SBE’s exchange partners HEC Montreal, Fundação Getulio Vargas (FGV-EAESP), and Aston Business School.

The School is a distinctly international institution with a student population numbering over 110 nationalities. Of the 4,200 bachelor’s and master’s students, more than 2,500 (70%) have a foreign background. 


International Relations Office

The International Relations Office of the School of Business and Economics (SBE) is responsible for the exchange programme of the School, sending and receiving around 750 students through an exchange agreement with over 160+ prestigious partner universities, in about 140 countries worldwide. For more information, please go to:


  • Support staff (clerical, administrative, facility)
  • max. 38 hours per week
  • €2329—€3144 per month
  • Higher professional education
  • AT2021.212


Maastricht University (UM)

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Tongersestraat 53, 6211 LM, Maastricht

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