What will you do?

You maintain and further develop the Alumni Office and Business Relations Database(s) by adding and updating information. You run queries from the database(s), of which you are a key user, and you provide analysis to be used for reporting purposes and policymaking. You have a basic understanding of CRM systems. You are responsible for testing new functionalities in MSDynamics.

You maintain contact with our alumni and business relations and answer questions, provide information as well as process LinkedIn requests.

You are also responsible for day-to-day tasks, such as ordering supplies for CSDBR, scheduling meetings, maintaining office manuals, ordering catering, making room reservations and supporting the Director of the centre.

You also assist the Director of the centre in financial matters such as cash advances, declarations and periodic budget reporting.

Once every other month you act as secretary of the ELC (external liaison committee).

• You received training at the MBO+-HBO/Secondary Vocational higher level+ in the fields of I(C)T, office management, facility management or equivalent;
• You have IT knowledge; advanced Excel skills; preferably experience with MS Dynamics, (SAP) databases; and affinity and experience with LinkedIn, etc. You quickly grasp the concept of automated systems and are willing to learn new things;
• Preferably you have work experience in a similar position;
• You know how to prioritise and plan and organize your work efficiently. You have an eye for detail and perform tasks accurately. You have a hands-on mentality, a result-oriented mindset and great organising skills;
• You enjoy helping people and you are pro-active, independent and flexible, be it in the context of the team or as its representative;
• You have excellent communication skills, to be used at the service of colleagues, alumni, business relations, students, and other stakeholders and partners;
• You have an excellent command of Dutch and English, both spoken and written. Proficiency in other languages is an advantage.

Fixed-term contract: Temporarily for 1 year with the possibility of extension.

The terms of employment of Maastricht University are set out in the Collective Labour Agreement of Dutch Universities (CAO). Furthermore, local UM provisions also apply. For more information look at the website www.maastrichtuniversity.nl > About UM > Working at UM

The gross monthly salary mentioned is based on a fulltime appointment. The salary will depend on your education, qualifications and relevant working experience, based on salary scale 6 of the CAO NU (UFO profile Administrative Assistant 1). This implies a gross monthly salary between € 2.310 and € 2.900 per month (based on a fulltime appointment). Each year the standard salary is supplemented with a holiday allowance of 8% and an end-of-year bonus of 8.3%.

Maastricht University

Maastricht University is known for its unique, innovative, problem-based learning system, which is characterized by a small-scale and student-oriented approach. Research at Maastricht University is characterized by a multidisciplinary and thematic approach, and is concentrated in research institutes and schools. Maastricht University has around 20,000 students and 4,700 employees. Reflecting the university's strong international profile, a fair amount of both students and staff are from abroad. The university hosts 6 faculties: Faculty of Health, Medicine and Life Sciences, Faculty of Law, School of Business and Economics, Faculty of Science and Engineering, Faculty of Arts and Social Sciences, Faculty of Psychology and Neuroscience.

School of business and Economics

The School of Business and Economics (SBE) is one of the youngest faculties of business and economics in the Netherlands. It has a distinctive international profile and is Triple Crown accredited. It provides high-quality education and conducts excellent research with an international perspective. SBE strongly believes in creating close collaborations with its academic partners and societal stakeholders, its students and alumni, and with businesses and organisations in the Limburg Euregion, the Netherlands, Europe and the rest of the world.

Centre for Student Development & Business Relations (CSDBR) – Alumni and Business Relations

CSDBR brings together the expertise of four different offices: Student & Career Counselling, the Internship Office, the Alumni Office and Business Relations.

The focus of the Alumni Office and Business Relations is on building and maintaining relations with external organisations and SBE’s graduates to support education initiatives, research developments and lifelong learning.