Aurora Administrative Officer

Aurora Administrative Officer

Published Deadline Location
29 Sep 6 Oct Amsterdam

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Aurora looks for an adminstrative officer
Would you like to work in a close-knit team for a network of excellent and engaged universities? Does administrative and secretarial work in a multicultural team of dedicated professionals - in Amsterdam and a...

Job description

You will be supporting the colleagues at the Aurora Central office - and in the Aurora network - in administrative work. In part by helping them to take care of administrative tasks themselves, in part by doing that for them when it is more expedient.

Your duties
  • Information management: manage the digital folder system, email contacts, help formatting documents, help conducting online surveys, occasionally handle correspondence.
  • Organisation: (help) organise events in Amsterdam and elsewhere, manage office supplies, travel.
  • Administration: follow up meetings, help drafting policy-sensitive annotated agenda's and minutes.
  • Support Aurora secretary general in financial and strategically sensitive regulatory matters.


Vrije Universiteit Amsterdam (VU)


  • Administrative and practical skills and competence in handling digital documents, > 6 years experience, preferably also with banks and Chamber of Commerce.
  • We are looking for people who understand how universities work in terms of policies, strategies and practice and who understand that universities working differently in various countries and
  • who are fluent in English (at least C1 of the CEFR).
  • We want you to be flexible and adapt to a small international office team and to a diverse international academic community; we want you to understand the policy and strategy dimensions of the support you give across the universities in Europe and beyond.
  • Competence in Dutch and /or other European languages is appreciated

Aurora and VU as the host of the Aurora office strive for equal opportunities and see diversity - in all its dimensions - as an asset and added value.

Conditions of employment

A challenging position in a socially involved organization. On full-time basis the remuneration amounts to a minimum gross monthly salary of € 2.693 (scale 7)
and a maximum €3.072 (scale 8), depending on your education and experience. The job profile: is based on the university job ranking system and is vacant for at least 0.8 FTE.

The initial employment contract will affect a period of 1 year.
Vrije Universiteit Amsterdam offers excellent fringe benefits and various schemes and regulations to promote a good work/life balance, such as:
  • a maximum of 41 days of annual leave based on full-time employment, 8% holiday allowance and 8.3% end-of-year bonus, solid pension scheme (ABP), child daycare facilities available on campus, good paid parental leave scheme, space for personal development


Vrije Universiteit Amsterdam

The Vrije Universiteit Amsterdam is one of the 13 research intensive universities in the Netherlands, fully committed to contribute to a better world through outstanding education and ground-breaking research. Personal development and commitment to society play a leading role.
Vrije Universiteit Amsterdam is home to more than 31,000 students and over 5,000 staff members. The VU campus is easily accessible and located in the heart of Amsterdam’s Zuidas district.

Student & Educational Affairs
The central Aurora office is technically hosted at VU within the department for Student and Educational Affairs (SOZ). SOZ is responsible for e.g. student administration, educational processes and policy, and hosts the international office.

About Aurora
Aurora is an international network of sociatelly responsible research universities. VU is
one of the founding members and plays host to the central Aurora Office. The Aurora
office is hosted within SOZ, but works independently and for all Aurora member
universities alike.
Aurora has been recognised as part of the European Universities initiative and receives funding from the European Commission in that context. Our second phase of EU funding starts in November 2023.


  • Support staff (clerical, administrative, facility)
  • 30.4—38 hours per week
  • €2471—€4103 per month
  • Higher professional education
  • 16091


Vrije Universiteit Amsterdam (VU)

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De Boelelaan 1105, 1081HV, Amsterdam

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