Secretary / Management Assistant (0.5 fte)

The Research group Self-Organizing Soft Matter in the Department of Chemical Engineering and Chemistry at Eindhoven University of Technology (TU/e) invites applications for the position of

Secretary / Management Assistant (0.5 fte)

Join our dynamic Research group Self-Organizing Soft Matter as a part-time Management Assistant, 0,5 fte! We are seeking a talented individual to provide secretarial support and play a critical role in ensuring the smooth running of our research group.

Self-Organizing Soft Matter (SMM)

The solutions to the major societal challenges that we face require highly sophisticated, adaptive materials, custom-tailored in composition and in structure, which can be reconfigured for optimal performance and recycling. Soft matter science is ideally positioned to address the fascinating fundamental research questions related to this radical transformation as soft matter is intrinsically adaptive, due to the weak and often tunable physical interactions between the constituent building blocks. The TU/e group of Self-Organizing Soft Matter studies self-assembly processes in (biological) soft matter aiming to reveal structure-function relations and to translate such fundamental insights into rational design strategies for novel functional and recyclable soft materials. 

Job description
Join our dynamic SSM group as a Secretary/Management Assistant and help us reach new heights! As the central contact point of the group, you will play a critical role in ensuring our team operates smoothly and efficiently.

In this exciting role, you will be responsible for a wide range of tasks, including managing and monitoring the agendas of the staff members, processing emails and taking necessary actions, preparing meeting agendas and taking minutes, creating correspondence and scientific texts in English and Dutch, arranging and organizing internal and external appointments, and providing support for planning business travels and processing travel permits and expense claims of all group members.

You will also be the go-to person for all inquiries from staff and students, and will welcome guests and visitors with warmth and hospitality. In addition, you will be tasked with providing practical information and assistance to guests, visitors, and staff members, and helping to arrange TU/e administrative procedures and hotel accommodations as necessary.

Furthermore, you will play an important role in the planning, preparation, and support of group and consortium meetings and gatherings, as well as social events of the group. You will collect and process management information, maintain the group archive, keep up-to-date with the registration of personnel and publications (InSite, Pure, Hora Finita), and maintain the internal and external website of the group.

If you're ready to take on a challenging and rewarding role in a dynamic environment, apply now and become a key player in our successful SSM group!

As a Secretary/Management Assistant you bring your enthusiasm, accuracy, and proactivity to the table! We're looking for a flexible professional with a passion for supporting a dynamic group.

To be successful in this role, you should have a HAVO/VWO level of education and a secretarial background, with several years of experience in a similar function. Excellent organizational, communication, and interpersonal skills are a must, as well as the ability to prioritize tasks effectively.

Fluency in English and Dutch, both spoken and written, is essential for this role. You should have extensive experience with Microsoft Office programs such as Outlook, Word, Excel, Teams, and any other TU/e-specific programs. A talent for working with new and evolving software tools is also a must.

An exciting position within an international yet personal university. You are right in the middle of the students, on a green campus within walking distance of the central station. Besides beautiful architecture, you will find varied workplaces and excellent sports facilities. We also offer you:

• A meaningful job in a dynamic and ambitious university.
• Parttime employment of 0,5 fte.
• appointment will be for one year, initially with the possibility for a permanent appointment according to performance and unchanged conditions.
• a salary is offered between € 2.402.- and 3.336,- gross per month, depending on knowledge and experience (based on salary scale 6/7, CAO of Dutch Universities).
• Additionally, an annual holiday allowance of 8% of the yearly salary, plus a year-end allowance of 8.3% of the annual salary.
• A favorable arrangement for more holidays or a sabbatical.
• A selection model for additional fringe benefits.
• Working hours in consultation for an optimal work-life balance.
• Scope for your talent with advancement prospects and excellent development opportunities such as mentoring, workshops and coaching.
• Partially paid parental leave and reimbursement for commuting expenses, working from home and the internet.
• A generous employer contribution to the favorable ABP pension plan.