Job Description

• Assist management and staff members in diverse tasks, including tasks that are supportive to the head of department, education and research related activities;
• Offer project support;
• Handle purchases;
• Develop and maintain overview of group finances in relevant systems;
• Translate University regulations, policies and procedures into local practice;
• Arrange travel plans and organise travels and reimbursements;
• Assist in hosting guests and organizing meetings and activities;
• Validate research outputs in the library system;
• Ensure a well maintained office;
• Acquire additional necessary skills on-the-job.

Requirements

• You have a relevant background and a number of years of relevant experience;
• You have demonstrated organizational, interpersonal and verbal communication skills;
• You have a good command of English and Dutch both in oral and written communication;
• You are proficient in using Microsoft Office and you get easily acquainted with other (administrative) systems;
• You have strong interpersonal skills and the ability to work with diverse cultures and populations including researchers, administrators, PhD students and faculty members;
• You are able to maintain composure under time pressure, take initiative, and solve problems creatively, independently and tactfully;
• You are an enthusiastic self-starter, who is able to work both independently and as part of a team.

What we offer

As a Management-/Office-assistant at the Faculty of Science & Engineering, you will be employed by the most international university in the Netherlands, located in the beautiful city of Maastricht. In addition, we offer you:

• Good employment conditions. The position is graded according to UFO profile Management-/Office-assistant, with corresponding salary based on experience ranging from €2,693 and €3,636 gross per month (based on a full-time employment of 38 hours per week). In addition to the monthly salary, an 8.0% holiday allowance and an 8.3% year-end bonus apply.
• An employment contract for a period of 12 months with a scope of 0.8-1.0 FTE. Upon proven suitability and funding, the employment contract will be converted to an indefinite contract.
• At Maastricht University, the well-being of our employees is of utmost importance, we offer flexible working hours and the possibility to work partly from home if the nature of your position allows it. You will receive a monthly commuting and internet allowance for this. If you work full-time, you will be entitled to 29 vacation days and 4 additional public holidays per year, namely carnival Monday, carnival Tuesday, Good Friday, and Liberation Day. If you choose to accumulate compensation hours, an additional 12 days will be added. Furthermore, you can personalize your employment conditions through a collective labor agreement (CAO) choice model.
• As Maastricht University, we offer various other excellent secondary employment conditions. These include a good pension scheme with the ABP and the opportunity for UM employees to participate in company fitness and make use of the extensive sports facilities that we also offer to our students.
• Last but certainly not least, we provide the space and facilities for your personal and professional development. We facilitate this by offering a wide range of training programs and supporting various well-established initiatives such as 'acknowledge and appreciate'.

The terms of employment at Maastricht University are largely set out in the collective labor agreement of Dutch Universities. In addition, local provisions specific to UM apply. For more information, click here.

Maastricht University
Why work at Maastricht University?
At Maastricht University (UM), everything revolves around the future. The future of our students, as we work to equip them with a solid, broad-based foundation for the rest of their lives. And the future of society, as we seek solutions through our research to issues from all around the world. Our six faculties combined provide a comprehensive package of study programmes and research.

In our teaching, we use the Problem-Based Learning (PBL) method. Students work in small groups, looking for solutions to problems themselves. By discussing issues and working together to draw conclusions, formulate answers and present them to their peers, students develop essential skills for their future careers.

With over 22,300 students and more than 5,000 employees from all over the world, UM is home to a vibrant and inspiring international community.

Are you drawn to an international setting focused on education, science and scholarship? Are you keen to contribute however your skills and qualities allow? Our door is open to you! As a young European university, we value your talent and look forward to creating the future together.

Click here for more information about UM.

Faculty of Science and Engineering
At the Faculty of Science and Engineering (FSE), we focus on themes such as circularity and sustainability, future farming, digitisation and (scientific) instrument development. FSE's leading projects, like the Einstein Telescope Pathfinder, are sure to grab anyone's attention. The faculty is a vibrant hub of education and research in Science, Technology, Engineering, and Mathematics (STEM) and Liberal Arts and Sciences (LAS). At FSE, over 450 staff members and 3700 students gather to explore e exciting interdisciplinary research and educational programmes. Feel welcome, be part of our team and put your brilliant mind to work!

FSE at the Brightlands Campuses
Maastricht, Sittard-Geleen, Heerlen, and Venlo, the home of four creative Brightlands campuses, are bustling with 30,000 entrepreneurs, researchers, and students working diligently to solve global challenges. The Faculty of Science and Engineering is active on all four Brightlands campuses, and this is where our impact reaches its peak. To give you an idea of what is happening at each campus: Sittard-Geleen is home to the largest chemical site in the Euregion, while Venlo is a large hub for agri-food innovation. Maastricht is the site of the Health Campus, and Heerlen is the place to be for Smart Services.

Department of Gravitational Waves and Fundamental Physics
The Department of Gravitational Waves and Fundamental Physics (GWFP) at Maastricht University is a recently established centre led by Professor Stefan Hild. GWFP currently consists of ca. 30 full time assistant, associate and full professors, post-docs and PhD students and further growth is expected. GWFP members are part of large international collaborations like the LIGO scientific collaboration, the Virgo collaboration or the LHCb collaboration at CERN. One of the key activities of the department is the construction and development of ETpathfinder, a test facility for the Einstein Telescope, a project lead by the University of Maastricht, which involves 20 partner institutions from 7 European countries.

Curious?
Are you interested in this exciting position but still have questions? Feel free to contact Tim Hiert via secretariat-gwfp@maastrichtuniversity.nl / 043 388 2217 for more information.

Applying?
Or are you already convinced and ready to become our new Management Assistant? Apply now, no later than May 5th 2024, for this position.

The first interviews preferably take place soon after the end date of this vacancy.

The vacancy is open for internal and external candidates. In case of equal qualifications, internal candidates will be prioritized.

Maastricht University is committed to promoting and nurturing a diverse and inclusive community. We believe that diversity in our staff and student population contributes to the quality of research and education at UM, and strive to enable this through inclusive policies and innovative projects led by teams of staff and students. We encourage you to apply for this position.