The YUFE Office Manager works as one team in close collaboration with the duo partner. Both are core members of the YUFE Management Office (MO), led by the YUFE Director. The YUFE MO is responsible for the day-to-day management of the YUFE alliance, the development of its strategy and interaction with internal and external key stakeholders.

As the YUFE Office Manager, you will be based at Maastricht University and will assist the YUFE Director and support the YUFE MO by providing secretarial, administrative and logistical support. You will also support related projects (0,2 fte).

Specifically, the YUFE Office Manager:

• Keeps the duo partner constantly in the loop of the current state of affairs.
• Acts as a first point of contact of the YUFE MO internal and external stakeholders;
• Manages the YUFE Director’s schedule, calendar and appointments;
• Is the point person for maintenance, mailing, shipping, supplies, equipment, bills and administrative records;
• Handles incoming and outgoing (e-)mail correspondence;
• Organises and coordinates meetings, (foreign) conferences, events and business trips;
• Assists in the organisation of key YUFE meetings such as those of the YUFE Strategy Board, the YUFE Project Management Board and the annual YUFE Townhall;
• Organizes office operations and procedures;
• Contributes to the further structuring, optimisation and digitisation of work processes;
• Conducts other common supporting activities.

The Candidate

The ideal candidate is a proactive individual with a hands-on mentality who is not afraid of going the extra mile. He/she/they is/are a motivated self-starter that possesses/possess extensive knowledge and experience fitting the requirements of the challenging work environment. The successful candidate has:

• Relevant prior education and/or experience that is appropriate to the level of the working environment;
• Affinity with higher education in an international setting;
• The ability to work in an intercultural and interdisciplinary team;
• The ability to work independently, efficiently and effectively with a high degree of accuracy and proactivity;
• Excellent organisational and time management skills;
• Excellent interpersonal and communication skills (oral and written) in English and Dutch;
• IT-knowledge and the ability to work with relevant software programs (MS Office, MS Teams);
• The ability to function within a rapidly changing environment;
• A representative and accessible attitude that contributes to a pleasant working atmosphere.

Fixed-term contract: 1 year, with the possibility for an extension, based on a good assessment.

What do we offer?

• 0.6 FTE;
• Competitive salary (scale 8) based on experience;
• A dynamic and motivating workplace with possibilities to further develop your career;
• Starting date: as soon as possible.

The terms of employment of Maastricht University are set out in the Collective Labour Agreement of Dutch Universities (CAO). Furthermore, local UM provisions also apply. For more information look at the website www.maastrichtuniversity.nl > About UM > Working at UM.

Working days are Mondays and Wednesdays. The third day can be chosen by the candidate.

Maastricht University

Maastricht University is renowned for its unique, innovative, problem-based learning system, which is characterized by a small-scale and student-oriented approach. Research at UM is characterized by a multidisciplinary and thematic approach, and is concentrated in research institutes and schools. Maastricht University has around 20,000 students and 4,700 employees. Reflecting the university's strong international profile, a fair amount of both students and staff are from abroad. The university hosts 6 faculties: Faculty of Health, Medicine and Life Sciences, Faculty of Law, School of Business and Economics, Faculty of Science and Engineering, Faculty of Arts and Social Sciences, Faculty of Psychology and Neuroscience.

YUFE

The YUFE Alliance (https://yufe.eu)

The Young Universities for the Future of Europe (YUFE) is the top-scoring European University alliance, selected in 2019 by the European Commission to develop and implement one of the first models of a European University. The YUFE Alliance is bringing a radical change by becoming the leading model of a student-centered, non-elitist, open and inclusive European University based on the cooperation between higher education institutions, public and private sector, and citizens.

In the past two years, the YUFE Alliance has started to build the foundations for its European University, and has developed pilots of truly European study programmes, enhancing European career perspectives for staff, and contributing to solving important European regional challenges. In doing so, the YUFE European University is pursuing its vision of strengthening European collective identity and contributing to a more cohesive European society.

In the coming two years, the YUFE alliance will continue to build the foundation for its European University, and will develop truly European study programmes for students, enhance European career perspectives for staff, and contribute to solving important European regional challenges. In doing so, the YUFE European University will pursue its vision of strengthening European collective identity and contributing to a more cohesive European society.

For more information about YUFE, please visit:
https://www.yufe.eu/