Project Assistant ICAS

Are you seeking an opportunity to work in a dynamic, vibrant, and international environment? Do you easily set priorities, manage multiple responsibilities simultaneously and enjoy engaging with a global network of contacts? Then please continue reading!

The International Convention of Asia Scholars (ICAS) is one of the flagship initiatives of the International Institute for Asian Studies (IIAS). ICAS is a global platform where Asia scholars and social and cultural actors from around the world engage in interdisciplinary dialogues on Asia and beyond.

We are looking for an enthusiastic and energetic Project Assistant to join our Leiden team for the organisation of the thirteenth edition of the International Convention of Asia Scholars (ICAS 13). ICAS 13 will take place in Surabaya, Indonesia from 28 July – 1 August 2024, in collaboration with Airlangga University. The ICAS 13 theme is Crossways of Knowledge and it will take the form of a conference festival (ConFest) that celebrates diversity in collaboration within and beyond academia, extending to civil society and the arts. ICAS 13 will feature globally relevant themes explored through various formats, including panels, interactive roundtables, poster presentations, methodologies and hands-on workshops, book, film, food and craft fairs, exhibitions and other participatory formats of local engagements, both in and around various venues. For detailed information, please refer to our website, https://icas.asia/icas13-cfp

Key Responsibilities
The Project Assistant will be responsible for the Organisational and Administrative support for ICAS 13. Responsibilities include:

• Serve as a contact person for internal and external relations
• Sort and monitor all correspondence
• Respond to inquiries from participants and interested parties, including participation, panel and abstract changes and other practicalities queries
• Assist in sending invitation letters
• Process registrations/confirmation of participation in the participants’ database
• Provide administrative support for drafting the programme, surveying abstracts and other information
• Plan meetings with the Airlangga University ICAS 13 team and other organisations involved, create agendas, collect meeting documents, take minutes and monitor the progress of action items
• Manage ICAS social media platforms

Terms and conditions
We offer a position until 30 September 2024, in line with the collective employment agreement of Dutch universities. Salary ranges from €3072.- to €4103.- gross per month (pay scale 8).

Leiden University offers an attractive benefits package with additional holiday (8%), end-of-year bonuses (8.3 %), training and career development and sabbatical leave. Our individual choices model gives you some freedom to assemble your own set of terms and conditions. More details at https://www.universiteitleiden.nl/en/working-at/job-application-procedure-and-employment-conditions.

Applicants should have a valid residence and work permit for the Netherlands.

Diversity and inclusion
Fostering an inclusive community is a central element of the values and vision of Leiden University. Leiden University is committed to becoming an inclusive community which enables all students and staff to feel valued and respected and to develop their full potential. Diversity in experiences and perspectives enriches our teaching and strengthens our research. High quality teaching and research is inclusive.

Our Organisation
The International Institute for Asian Studies (IIAS) is a global humanities and social sciences research institute and knowledge exchange platform based in Leiden, The Netherlands. IIAS aims to contribute to a better, more integrated understanding of contemporary Asian realities and pioneers new approaches to 'Asian Studies' in a changing global context. It does this through a wide range of activities in research, teaching, publishing, dissemination, network development, institutional support, and services to the community beyond academia.

IIAS especially initiates, promotes and disseminates interdisciplinary, trans-sectoral research and analysis on Asia that is produced in collaboration with Asian and other international partners. In so doing, the Institute seeks to contribute to culturally and socially informed, policy-relevant knowledge on/in/with Asia and its place in the world.

IIAS (co-)organises conferences and other events throughout the year, including the International Convention of Asia Scholars (ICAS), the largest global forum for scholarly and civil society exchange on Asia. The Institute hosts a large number of visiting researchers each year. It runs a book publishing programme and publishes a periodical on Asian Studies ('The Newsletter') thrice a year with contributions from scholars and other experts around the world.

More information: www.iias.asia/about