Two Secretaries Education Services – part-time (0.6 FTE each)

Two Secretaries Education Services – part-time (0.6 FTE each)

Published Deadline Location
1 Jun 15 Jun Rotterdam

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Secretarial all-rounders with a passion for organising and supporting the work of the education support department.

Job description

Do you have strong organisation and communication skills in English and Dutch? Are you client- and service-oriented, but also accurate and efficient in the back-office? And can you juggle a variety of different tasks for different people at the same time? Then you could be one of two new part-time Secretaries Education Services in our team.

You will be the face of our service desk, and provide back-office support to various teams in a dynamic international department.

Your main tasks
  • Welcoming (international) guests and assisting visitors with questions
  • Liaise with receptions of other departments
  • Scheduling appointments, meetings, and gatherings
  • Taking meeting minutes
  • Ordering catering
  • Booking business trips and pre-approval of invoices
  • Administration of office supplies and other facilities
  • Keeping logistic information updated, such as room name boards and email distribution lists
  • Handling post and couriers
  • Some HR tasks as related to new hires, student assistants, and parting employees
  • Administrative support to dean of education and occasionally department directors
  • Organising social gatherings and departmental meetings for the department
  • Representing the department in the RSM secretaries' group and informational gatekeeping
  • Logistic support before and during big events, such as kick-off events, open days and graduations
  • Managing the social areas

Specifications

Erasmus University Rotterdam (EUR)

Requirements

  • Minimum mbo-level 3 or equivalent
  • Minimum of two years in a similar role as secretary, team assistant, management assistant, or receptionist
  • Excellent command of English and Dutch (both minimum CEFR level C1, speaking and writing)
  • Advanced knowledge of and experience with the MS Office suite (especially Outlook, Word, Excel, PowerPoint, Teams, and SharePoint)

Your required competencies
  • Generally good communication skills (speaking and writing)
  • Affinity and experience with administrative processes and databases
  • Strong organisational sense and ability
  • High level of accuracy and detail-orientation
  • Ability to deal with a busy, dynamic work environment
  • Optimistic and strong problem-solving attitude
  • Strong sense of initiative-taking and responsibility for work
  • Service-oriented and diplomatic attitude (toward colleagues, students, and external parties)
  • Team orientation, but also able to work independently
  • Willingness and ability to learn
  • Affinity with international environments
  • Affinity with (higher) education

Conditions of employment

Fixed-term contract: 12 months, with a possibility for extension upon mutual satisfaction.

This is an interesting for early career high potentials, to develop themselves and their project skills in a top 10 mission-driven European business school.

The department, situated on the completely renovated 5th floor of the Mandeville Building on Erasmus University's Woudestein campus, is headed by the Dean of Education and consists of several teams in programme management, recruitment and admissions, study advice, business intelligence, international office, examination board support, and a career centre. We support the educational processes of around 8,000 students in 15 degree programmes and two premaster programmes. You will be part of an international, diverse department and work for and together with about 50 colleagues, but also have contact with other departments, faculties and central units. We are looking for two colleagues who will each work three days (or equivalent) per week, start simultaneously, and back each other up during absence. Availability in evenings and on weekends might very occasionally be required during events like open days or graduations. Depending on persisting pandemic regulations, work from home might initially still be partially required, but in principle, on-campus work will be the rule. Notebook computers and accessories will be provided.

The conditions of employment comply with the collective labour agreement for Dutch universities (CAO NU). We offer two part-time contracts of 22.8 hours per week, initially for one year.

Salary is subject to training and experience and may vary from a minimum of € 2,329 up to a maximum of € 3,144 gross per month (scale 7 CAO NU), based on a full-time contract of 38 hours per week.

Erasmus University has attractive employment conditions, which include a holiday allowance of 8 per cent, an end-of-year bonus of 8.3 per cent, and a generous number of vacation days.

EUR offers all employees an annual personal career budget which can be used to advance your skills and competences. There are lots of training, development, and coaching opportunities at EUR.

Employer

Rotterdam School of Management, Erasmus University

Rotterdam School of Management, Erasmus University (RSM) is one of Europe's top-ranked business schools. RSM provides ground-breaking research and education furthering excellence in all aspects of management and is based in the international port city of Rotterdam - a vital nexus of business, logistics and trade. RSM's primary focus is on developing business leaders with international careers who can become a force for positive change by carrying their innovative mindset into a sustainable future. Our first-class range of bachelor, master, MBA, PhD and executive programmes encourage them to become critical, creative, caring and collaborative thinkers and doers. Study information and activities for future students, executives and alumni are also organised from the RSM office in Chengdu, China. www.rsm.nl

RSM is an equal opportunity employer and explicitly encourages applications from candidates of all genders, ethnicities, and nationalities.

Specifications

  • Support staff (clerical, administrative, facility)
  • Economics; Behaviour and society
  • max. 22.8 hours per week
  • €2329—€3144 per month
  • Secondary vocational higher level +
  • P739141-1

Employer

Erasmus University Rotterdam (EUR)

Learn more about this employer

Location

Burgemeester Oudlaan 50, 3062PA, Rotterdam

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