As Project Assistant you will support the researchers in the Discrete Mathematics cluster in writing grant proposals and in executing the resulting projects by being the local contact person, handling the administrative aspects of the grants and contributing to the writing efforts for deliverables.

You become the first point of contact for the cluster within the TU/e organization as well as for external parties and project partners and stakeholders. You will join the dynamic team of the Discrete Mathematics cluster at the Department of Mathematics and Computer Science. The researchers are active in applied algebra, coding theory, and cryptography and have multiple grants at national and EU level as well as projects with industry.

For Project acquisition you will support researchers with:

• Preparation of administrative parts of grant proposals and of calls for tender
• Editorial review of proposals
• Support in dealing with TU/e internal administration (collecting required data, preparing necessary documents)
• Support in collecting required data from project partners

For Project reporting:

• You will work in close collaboration with project partners nationally and internationally.
• You will collect material, its review and organization into project deliverables, support submission of technical deliverables and technical reports
• You will prepare and submiss administrative deliverables, annual progress reports, and support the submission of financial reports

For Project management you will:

• Contribute to project management by assisting the respective principal investigators and liaising with project partners to ensure successful delivery of tasks and deliverables of projects
• Perform active follow-up of the projects' progress ensuring compliance with deadlines set in the projects' description of work, and compliance with financial EU rules and consortium agreement
• Contact with projects partners regarding administrative, dissemination and financial guidelines of the projects
• Manage and organize meetings and events for the projects, prepare agendas and take minutes
• Assist the dissemination efforts by maintaining web pages and liaising with the PR groups at the department and TU/e central

You will also:

• Be the contact point for the DM cluster and perform secretarial duties
• Assist the DM cluster in hosting conferences, summer schools, and workshops not related to projects.
• Other 'ad hoc' administration tasks

For this position we are looking for

• An excellent level of English (spoken and written at C1 level) and strong communication skills
• Demonstrated experience in completing complex tasks with a high level of independence such as a bachelor or master thesis
• Experience in collaborative writing of documents
• Pro-active attitude and independence in planning and executing one's work
• Openness towards learning about the technical context to the extent required to liaise with partners
• Trust, discretion and confidentiality are essential attributes for the position

It's a plus if you also have:

• Experience in supporting project management of complex or international projects.
• A good level of Dutch (spoken and written).
• A diploma in office management or equivalent.
• Experience in maintaining the content of web pages and other project software management related tools.
• Experience with tools for collaborative work such as git and svn.

If you are concerned that you don't meet all the requirements sufficiently, but the job does excite you, then be sure to respond, we would love to look at your profile.

We educate students and advance knowledge in science & technology for the benefit of humanity. We integrate education and research to enable our students and scientists to become thought leaders and to design and achieve the unimaginable. In close collaboration with our public and private partners, we translate our basic research into meaningful solutions. We offer an exciting position within an international yet personal university in a stimulating internationally renowned research group. We also offer you:

• Full-time employment for one year, with the possibility of an extension.  Please also respond if you are part-time available.
• A monthly salary of minimum € 2818,= to maximum € 3764,= for full-time employment, depending on your knowledge and experience (scale 8 collective labour agreement for Dutch Universities).
• In addition to vacation pay, a structural end-of-year bonus of 8.3%.
• A favorable arrangement for more holidays or a sabbatical.
• A selection model for additional fringe benefits.
• Working hours in consultation for an optimal work-life balance.
• Scope for your talent with advancement prospects and excellent development opportunities such as mentoring, workshops and coaching.
• Partially paid parental leave and reimbursement for commuting expenses, working from home and the internet.
• A generous employer contribution to the favorable ABP pension plan.

Here you can discover even more information about our conditions of employment. Build on your career at TU/e!