The Management Assistant reports to the Programme Manager and/or the Director of the EMLE programme, and will be working in the EMLE Management Team, which also includes two student assistants. This team, located at Erasmus School of Law in Rotterdam, is responsible for coordinating the EMLE programme, a Master programme offered by 9 international universities. This responsibility includes coordinating the students participating in the EMLE, from the moment they apply for admission to the programme until their graduation. The team also deals with tracing and communicating with the EMLE Alumni. Moreover, the EMLE Management Team will handle the communication with the international partner universities and prepare the meetings of the EMLE Board and the annual Midterm Meeting. The Management Assistant will play a pivotal role in the team, being the main contact point for current students, overseeing the work of the student assistants, coordinating with the Programme Manager and bringing non-routine issues to the attention of the Director. The working language is English.

The tasks of the Management Assistant will - amongst others - include (either directly or as supervisor of the student assistants):

• Corresponding mainly by email, but also by phone, through online meetings or in person, with prospective students, current students, graduates/alumni, teachers and Associated Partners of EMLE;
• Dividing the students across the partner universities in different cohorts per term according to the EMLE mobility patterns and the preferences of the students;
• Maintaining an up-to-date student and alumni database;
• Collecting, checking, and entering course results in the student database;
• Coordinating with the faculty's back offices regarding the application, residence permits, enrolment, students' services, and the collection of tuition fees;
• Preparing the academic calendar and monitoring its implementation;
• Communicating with the local coordinators at each partner university and with their staff;
• Scheduling lectures, events and group meetings (including arranging travels, hospitality and accommodation) in Rotterdam;
• Preparing the agenda of EMLE meetings and taking their minutes;
• Identifying improvement possibilities for EMLE with regard to internal procedures, the curriculum, and employability of graduates.

• You have at least Dutch HBO-level education. A university degree at Bachelor level is appreciated. Prior experience in a comparable position is highly recommended;
• You have excellent written and oral skills for expressing yourself in English (at least B2 level in the CEFR). Ability to express yourself in Dutch (at least B2 level in the CEFR) is a plus;
• You are highly proficient in the use of Word, Excel, PowerPoint and Outlook; proficiency in Access is a plus;
• You know how to deal with databases and have some basic understanding of accounting;
• You have excellent communication skills, like to deal with students and more in general with people having an international and multicultural background;
• You have a proactive and service-oriented working attitude, a strong capacity for learning and a great sense of responsibility and integrity;
• You are well organized, take pride in your accuracy, are accustomed to working in teams;
• You are flexible, available to travel occasionally, and will be able to cope with the peaks in work intensity that stem from deadlines and unforeseen circumstances.

Keywords for this position are: accuracy - flexibility - stress tolerance - keeping the overview

An internationally oriented and varied job in an enthusiastic team, with good working conditions in accordance with the Collective Labor Agreement for Dutch Universities (CAO NU).

The start date of this position is 1 June 2023 and you will be based at the Campus Woudestein - Rotterdam, located at Erasmus School of Law (ESL). The position is for 0,6 fte - 0,8 fte. The salary is dependent on your experience and knowledge and ranges from a minimum of € 2.818 to a maximum of € 3.764 gross per month on a fulltime basis, in accordance with Scale 8 of the CAO-NU. In addition, we offer an 8% holiday allowance, an end-of-year payment of 8.3%, and a very generous paid leave scheme. Furthermore, EUR is affiliated with ABP for the pension provision, and we offer partially paid parental leave, fully paid extended birth leave for partners, a personal career budget, work-life balance coaches, discounted collective health insurance, and more. As an employee, you can also use EUR facilities such as the University library and receive a discount on subscriptions for the Erasmus sports center.

Erasmus University Rotterdam offers a Dual Career Programme (DCP) to assist the life partners of new academic staff (on payroll) in finding employment in The Netherlands. The programme is offered in close cooperation with the nearby universities of Delft and Leiden.

Erasmus University Rotterdam aspires to be an equitable and inclusive community. We nurture an open culture, where everyone is supported to fulfill their full potential. We see inclusivity of talent as the basis of our successes, and the diversity of perspectives and people as a highly valued outcome. EUR provides equal opportunities to all employees and applicants regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, functional impairment, citizenship, or any other aspect which makes them unique. We look forward to welcoming you to our community.

Erasmus University Rotterdam

Erasmus University Rotterdam (EUR) is an internationally oriented university with a strong social orientation in its education and research, as expressed in our mission 'Creating positive societal impact'. EUR is home to 3.700 academics and professionals and almost 33.000 students from more than 140 countries. Everything we do, we do under the credo The Erasmian Way - Making Minds Matter. We're global citizens, connecting, entrepreneurial, open-minded, and socially involved. These Erasmian Values function as our internal compass and create EUR's distinctive and recognizable profile. From these values, with a broad perspective and with an eye for diversity, different backgrounds and opinions, our employees work closely together to solve societal challenges from the dynamic and cosmopolitan city of Rotterdam. Thanks to the high quality and positive societal impact of our research and education, EUR can compete with the top European universities. www.eur.nl.

Faculty / Institute / Central service
Erasmus School of Law employs 500 members of staff and is attended by around 6000 students. Erasmus School of Law offer bachelor programmes in Law, Tax Law and Criminology, with a focus on active academic learning. The Bachelor's phase is characterised by problem-based learning (PBL). Students can subsequently choose from a wide variety of master programmes. Erasmus School of Law also collaborates in Double Degree programmes combining law and (business) economics or law and business administration and is one of the founders of the European Master in Law & Economics. Once students have completed their master's degree, they may choose from several postgraduate tracks provided by Erasmus School of Law (in collaboration with Erasmus Academy and others).

At Erasmus School of Law, the fundamental premise of academic research is that law cannot be considered in complete isolation or as an end in itself. It is embedded in an economic and social context that shapes law. At the same time, law shapes society and defines economic relationships. In line with this vision, the mission of Erasmus School of Law is to carry out innovative research on the function of law in its economic and social context. The overarching theme of Erasmus School of Law is therefore 'Where law meets business': Erasmus School of Law is all about the interplay between law, practice and society. Both research and teaching at Erasmus School of Law have a strong social and business orientation. Erasmus School of Law is committed to promoting international and interdisciplinary research, as evidenced by its participation in various international research collaborations.

Rechtseconomie