What you will do

In a nutshell, the Education and Student Affairs (ESA) management assistants are the department's linking pins. You keep an overview of what your colleagues and students are doing and make sure everything runs smoothly.

Your main task is to support the Board of Examiners and your fellow colleagues in the ESA department. A key part of the job is administratively handling standard procedures. Examples include processing decisions by the Board, forms for degree applications, forms for master thesis committees and student examination programmes. In addition, you take care of scheduling, email correspondence, monitor deadlines, inform relevant stakeholders. Besides the above tasks, you also contribute to general tasks such as issuing diplomas to graduate students, parts of financial and HR administration procedures.

Working in this faculty is very dynamic. This means that being able to deal with unexpected situations and processes is a requirement. A management assistent has a key function in handling many procedures of the Board of Examiners and the Department of ESA. We therefore expect a management assistant to be meticulous, to have a proactive work ethic and able to self-prioritise tasks.

What will you bring

For this position, we ask:

• HBO working and thinking level;
• Good knowledge of the Dutch and English language (verbal and written);
• Computer skills (Microsoft office software, Sharepoint etc.);
• Meticulous
• To be able to prioritise tasks
• Structured way of working;
• Team player;
• Preferably work experience in an international work environment.

We consider professional communication skills and a positive (work) attitude important too. We would like to meet you if, by nature, you:

• can actively listen and ask questions to get the needs of colleagues and students clear;
• are open to receiving and giving feedback;
• naturally seeks solutions rather than problems;
• can establish and maintain social contacts;
• communicate clearly;
• Have a sense of interpersonal relationships.

Fixed-term contract: 1 year.

• The position has a scope of up to 0,8-1,0 fte (32-40 hours) per week. The salary and grading (preliminary salary scale 7 or scale 8) depend on background and experience: preliminary salary scale 7 is a maximum of €3,336 and scale 8 is a maximum of €3,764 gross per month for a 38-hour (1.0 FTE) working week.
• A salary according to the Collective Labor Agreement of the Dutch Universities, plus 8% holiday allowance and an end-of-year bonus of 8.3%.
• An excellent pension scheme via the ABP.
• The possibility to compile an individual employment package every year.
• Discount with health insurers.
• Flexible working week.
• Every year, 232 leave hours (at 38 hours). You can also sell or buy additional leave hours via the individual choice budget.
• Plenty of opportunities for education, training and courses.
• Partially paid parental leave
• Attention for working healthy and energetically with the vitality program.

Delft University of Technology

Delft University of Technology is built on strong foundations. As creators of the world-famous Dutch waterworks and pioneers in biotech, TU Delft is a top international university combining science, engineering and design. It delivers world class results in education, research and innovation to address challenges in the areas of energy, climate, mobility, health and digital society. For generations, our engineers have proven to be entrepreneurial problem-solvers, both in business and in a social context.

At TU Delft we embrace diversity as one of our core values and we actively engage to be a university where you feel at home and can flourish. We value different perspectives and qualities. We believe this makes our work more innovative, the TU Delft community more vibrant and the world more just. Together, we imagine, invent and create solutions using technology to have a positive impact on a global scale. That is why we invite you to apply. Your application will receive fair consideration.

Challenge. Change. Impact!

Faculty Electrical Engineering, Mathematics and Computer Science

The Faculty of Electrical Engineering, Mathematics and Computer Science (EEMCS) brings together three scientific disciplines. Combined, they reinforce each other and are the driving force behind the technology we all use in our daily lives. Technology such as the electricity grid, which our faculty is helping to make completely sustainable and future-proof. At the same time, we are developing the chips and sensors of the future, whilst also setting the foundations for the software technologies to run on this new generation of equipment – which of course includes AI. Meanwhile we are pushing the limits of applied mathematics, for example mapping out disease processes using single cell data, and using mathematics to simulate gigantic ash plumes after a volcanic eruption. In other words: there is plenty of room at the faculty for ground-breaking research. We educate innovative engineers and have excellent labs and facilities that underline our strong international position. In total, more than 1000 employees and 4,000 students work and study in this innovative environment.

Click here to go to the website of the Faculty of Electrical Engineering, Mathematics and Computer Science.

You will work in the Education and Students Affairs (ESA) department. The ESA team consists of, among others, academic counsellors, programme coordinators, the international office and the ESA secretariat. The team is characterised by driven, flexible and social colleagues with a heart for education and people. Personal contact with students, lecturers and colleagues is of paramount importance. Your colleagues will therefore welcome you with open arms. Together with your fellow management assistants, you are the first point of contact for staff, students and guests. The workfield is very varied and every day is different. On one working day, for example, you might be making graduate students happy with a diploma, point teachers to legal education rules and guidelines, support in handling an appeal case and inform students about the graduation procedure. On the other day, you schedule a meeting for the programme management, advise a programme coordinator on exam regulations and walk to another building for a meeting with the Board. And in between, have a nice lunch with your colleagues.

The ESA team considers a working environment in which everyone feels welcome and appreciated very important. A working environment in which attention is paid to people and individual qualities regardless of religion, origin, age and gender. Together, we strive for a working environment where we embrace differences. We therefore like to invite candidates who can contribute to this through their background and experience.