As a student assistant, you must be motivated and eager in helping with different administrative tasks in your role. You will have two main roles as an assistant to the UC, namely minutes- taking in the University Council meetings and clerical duties to the HeQa task force. Moreover, you may be expected to help in the organisation of other activities and providing general administrative support to the Council and the Secretariat.

Minutes taking
The University Council is structured around a 6-week cycle of regular meetings and appointments, which are scheduled on Tuesdays, as a general rule. As a minutes-taker, you will carefully write down the conversations that take place in different meetings. The meetings are up to three hours long, and thus, it is important to have the capacity to focus for long periods of time. For taking notes, the candidate must have excellent typing skills and a strong ability to make structured summaries of long and complex discussions, with a balanced attention to detail. Additionally, the candidate must have great problem-solving skills to clarify difficult discussion points as well as good judgement in the prioritisation of written information. The minutes must be processed two-business days after each meeting, so the candidate must be readily available to work, especially on Tuesdays, Wednesdays, and Thursdays.

HeQa Taskforce
The HeQa (Higher Education Quality Agreement) Taskforce consists of seven council members and is tasked with overseeing the good functioning investments in the quality of education within EUR. As Clerk to the HeQa Taskforce, you will work alongside the Chair of the UC by providing administrative support to the task force. You will plan and schedule regular meetings and events, create agendas and take minutes, and communicate with policymakers and project managers, so that the Council is correctly involved in supervising the HeQa investments. Moreover, you will draft official documentation and letters to the Executive Board. For this task, the candidate must have excellent organization skills and be an excellent communicator, both orally and in writing. Additionally, any experience with stakeholder management, as well as background knowledge on public administration and the governance structure of the university are a plus.

Main requirements for a successful candidate

• Excellent communication skills (typing, writing, speaking) in English. Dutch would be a plus, but it is not a requirement.
• Flexible hours of working and time management skills (besides your regular load of studies, you must be available to the Council for 8-16 hours a week, with most fixed activities taking place on Tuesdays)
• Attention to detail, problem-solving skills, and creativity
• Strong organizational and planning skills
• Capacity to focus for long periods of time
• Being a student at EUR (BA2, BA3, or Master student)
• Organizational experience (for instance, participation in boards or committees)
• Knowledge of the governance structure of the EUR

We offer you an internationally oriented and varied job in an enthusiastic team, with excellent working conditions in accordance with the Collective Labour Agreement for Dutch Universities (CAO-NU).

The start date of this position is 17-JUL-2024 and you will be based at [class.26087] in General Management Directorate (ABD). This position is for 0.2 fte - 0.4 fte. The salary is dependent on your experience and knowledge and ranges from a minimum of € 2.618 to a maximum of € 2.846 gross per month Scale Student Assistant on a fulltime basis (38 hours), in accordance with the CAO-NU. The contract is entered into for the duration of (contractduur) and can be converted into a permanent contract if performance is good and the organizational circumstances remain unchanged.

Everything else we offer you, you can find below!

• Everything you need for a good work-life balance: the option to work from home in consultation with your manager, 41 days of paid leave with a 40 hour contract, 8% holiday pay and an 8.3% end-of-year bonus, and a significant discount on a subscription for our on-campus sports centre!
• Sustainable, inclusive and diverse work environment with an open culture, where you can be yourself and we pay attention to each other and to the world around us. Make the most of our bicycle budget, or join networks such as Young@EUR, FAME or QuEUR.
• Time and space for your development in the broadest sense: development days and a personal career budget, foreign exchange opportunities with most costs paid by EUR, and free access to our university library.
• Good pension with ABP that EUR contributes 2/3rds towards, discounts on various collective insurances with Zilveren Kruis Achmea, Loyalis, and Allianz, and compensation for travel, working from home and home internet use.
• Are you currently combining your job with parenthood, or do you want to do so in the future? EUR offers partially paid parental leave and fully paid additional birth leave for partners, and our campus features a daycare.
• Moving to the Netherlands for your job with EUR? Then you may be eligible for the 30%-ruling if you meet the requirements of the Belastingdienst (Dutch tax agency), and with our Dual Career Programme we will also help your partner find the right job for them.

Erasmus University Rotterdam

Erasmus University Rotterdam (EUR) is an internationally oriented university with a strong social orientation in its education and research, as expressed in our mission ‘Creating positive societal impact’. EUR is home to 3.700 academics and professionals and almost 33.000 students from more than 140 countries. Everything we do, we do under the credo The Erasmian Way – Making Minds Matter. We’re global citizens, connecting, entrepreneurial, open-minded, and socially involved. These Erasmian Values function as our internal compass and create EUR’s distinctive and recognizable profile. From these values, with a broad perspective and with an eye for diversity, different backgrounds and opinions, our employees work closely together to solve societal challenges from the dynamic and cosmopolitan city of Rotterdam. Thanks to the high quality and positive societal impact of our research and education, EUR can compete with the top European universities. www.eur.nl.

Faculty / Institute / Central service
The core of the University Council, as elected representatives of the Erasmian community, begins with visionary work, taking initiative and creative action to implement change. Our members work together, and with the Executive Board and policymakers, in a solution-oriented and responsible manner to make a positive impact.

Energetic and dedicated, the University Council strives to create an environment where Erasmians of all levels can excel and connect through learning and development.

The purpose of the University Council is representing the community, creating an inspirational and sustainable work and study environment.

You can find more information about the University Council on this page