Managing Coordinator Departments ID and IE&IS (0,8 - 1 fte)

Managing Coordinator Departments ID and IE&IS (0,8 - 1 fte)

Published Deadline Location
5 Jun yesterday Eindhoven

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Job description

Contribute to the future of ID and IE&IS through impactful business operations

Join our dynamic team as the Managing Coordinator for the department of Industrial Design (ID) and the department Industrial Engineering & Innovation Sciences (IE&IS)! We're seeking a driven and pragmatic Coordinator who can support the Managing Director by overseeing projects, streamlining processes, and collaborating with the service teams. This role gives you the opportunity to develop and grow in our departments.  

Departments

The Department of Industrial Design (ID) is one of the nine departments of TU/e and has an internationally leading position because of its core commitment to research through design (RtD) and its strikingly original conceptual work. ID's ambition is to be recognized as one of the top departments in the world that conduct exciting research in the intersection of Design, Technology, Human-Computer Interaction, and Social Sciences and Humanities. In particular, the department aims to inspire and educate a new generation of design engineers who can contribute with their novel designs, their fluency in AI/ML algorithms and data, and their academic critical questioning, to the imminent and complex societal challenges our world is facing nowadays.

The department of Industrial Engineering & Innovation Sciences aims at being a European frontrunner in research and education on leading responsible and effective technology development and implementation in industry and society. IE&IS mission is to integrate social sciences and humanities with engineering research, resulting in high quality scientific output and in excellent educational programs, that create meaningful technology-based impact for the contemporary challenges of industry, government, and society. As a part of Eindhoven University of Technology, research and education in the department of Industrial Engineering & Innovation Sciences focuses on gaining knowledge on and designing solutions for complex industrial and societal challenges arising from the interplay between new key enabling technologies (e.g., robotics, artificial intelligence, green energy and high-tech systems) and humans, companies and society at large.

Key responsibilities

As Managing Coordinator, you support the Managing Director in organizing the business operations of our two departments in alignment with university and department guidelines, frameworks, and procedures. The key responsibilities include:
  • Support the Managing Director in developing and executing policy with respect to improving operations and processes at the departments and ensuring the implementation of the approved policy.
  • Stimulate operational excellence across both departments by closely collaborating with the service teams (Finance, HR, IT, ESA, Research & Grant support) and the management assistants. Bridging services where possible between the two departments, while recognizing the distinct needs of the two departments.
  • Engage with service providers across campus, e.g. Real Estate, Facility Services and LIS (IT-department) to maintain the facilities and services of the Atlas building.
  • Assess approval requests from service teams and provide advice and support to stakeholders regarding business operations.
  • Support the Managing Director in various university wide projects .
  • Coordinate and prepare the Management Team meeting in consultation with the Managing Director and Management Assistant.

Specifications

Eindhoven University of Technology (TU/e)

Requirements

In this role you are expected to have a strong ability to empathize with the various scientists and professionals with diverse disciplinary backgrounds. In both departments, a lot of research is done to address the grand societal challenges in general and in particular  developing a more sustainable world. You possess a well-developed level of social intelligence. You can quickly grasp complex matters, prioritize effectively, and persuade others by carefully balancing interest and (financial) feasibility. You have a solution-oriented attitude but also know when firmness is appropriate or necessary. Additionally, to thrive in this role, you meet the following requirements:
  • Master degree in Finance, HR or Business Studies, or related.
  • A background in Finance, HR, IT, Education or Research support, or related.
  • Personal characteristics: connector, open-minded, creative and flexible collaborator, entrepreneurial, firm, accurate, result-oriented.
  • Good networking skills and enthusiasm to collaborate and interact with a broad variety of stakeholders with different roles and interests.
  • Strong organizational skills and ability to come forward with concrete ideas to get things moving.
  • A team player who enjoys working in a dynamic, interdisciplinary, and international team.
  • Excellent proficiency in English (C2), preferably understanding of the Dutch language.

Conditions of employment

A meaningful job in a dynamic and ambitious university, in an interdisciplinary setting and within an international network. You will work on a beautiful, green campus within walking distance of the central train station. In addition, we offer you:
  • 0,8 to 1,0 fte employment for initially 1 year with perspective on a permanent position.
  • The fulltime gross monthly salary is between min. €4.331 and max. € 6.734 (scale 11 or 12) depending on knowledge and experience.
  • A year-end bonus of 8.3% and annual vacation pay of 8%.
  • High-quality training programs on general skills, didactics and topics related to research and valorization.
  • An excellent technical infrastructure, on-campus children's day care and sports facilities.
  • Partially paid parental leave and an allowance for commuting, working from home and internet costs.

Specifications

  • Support staff (clerical, administrative, facility); Management
  • Engineering
  • max. 30.4 hours per week
  • University graduate
  • V39.7508

Employer

Eindhoven University of Technology (TU/e)

Learn more about this employer

Location

De Rondom 70, 5612 AP, Eindhoven

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