Graduate school officer

Graduate school officer

Published Deadline Location
2 Jul 4 Aug Tilburg
Tilburg University | University Services is looking for a Graduate school officer (0.6 FTE - 24 hours per week) for the Division Academic Services, Research Support Team TiSEM, location Tilburg. Duration of employment contract: 12 months with possibility of indefinite employment upon good performance.

Job description

Do you want to strengthen us in providing the best research support? Then apply for this position and become part of our team!

You will work within the CentER Graduate School of TiSEM and support the PhD process. Your main task is to monitor the progress of the administrative process of PhD projects. You will work in a team and have regular contact with colleagues from other departments within TiSEM. 

In this position you will have two main tasks. Firstly, you’ll become the graduate officer for all our PhD candidates in the Professional PhD Program (PPP). Next to this you will also be responsible for the final phase of the PhD trajectory of all our PhD candidates. In this role you will among others:

  • Support the director of Graduate Studies PPP with the organization of the PPP program from recruitment to the final PhD Defense.
  • Organize the yearly PPP course week.
  • In the final stage of the PhD trajectory you will support the PhD candidate/PhD supervisor with the appointment of the PhD committee, the approval of the manuscript and the printing of the final thesis.

Next to this you will support the entire graduate office team in administrative tasks, such as arranging complex meetings, ordering lunches, sending specific (bulk) emails and newsletters.

Specifications

Tilburg University

Requirements

We are looking for an independent office assistant with a completed pre-education at a minimum vmbo-t/havo level, supplemented by a relevant MBO or HBO education (secretarial study, office management, etc.) and several years of relevant work experience. You communicate professionally, effectively and fluently in both Dutch and English, verbally as well as in writing. You also have up-to-date knowledge of various MS Office programs (including teams) and are able to quickly master new applications. 

  • You have team spirit: you have a positive attitude, like to feel part of a team and express this through collaboration, sharing knowledge and experiences, and contributing to an open and inclusive work environment.
  • You are a proactive and enthusiastic person who is willing to take initiative.
  • You feel comfortable in a dynamic environment and know how to prioritize under pressure.
  • You are well able to work systematically, keep an overview, make the right connections and switch quickly. In other words: you have a decent organizational talent.
  • You have a flexible attitude and a representative approach.
  • You are organizationally sensitive, have a good sense of priorities and work discreetly. 

Conditions of employment

You will be appointed as “Medewerker studentzaken 3” for 0.6 FTE (24 hours per week) of the full-time working week. 

The salary amounts to a minimum of €2,693.- and a maximum of €3,636 gross per month for full time employment contract. Tilburg University uses a neutral salary system for scaling that is based on relevant education and work experience. 

You will be given a temporary employment contract for the duration of 12 months. After this period, if your suitability has been proven and you continue in the same position, you will receive an employment contract for an indefinite period. 

You are entitled to a vacation allowance of 8% and a year-end bonus of 8.3% of your gross annual income. If you work 40 hours per week, you will receive 41 paid days of leave per year.

Tilburg University offers excellent employment conditions. We belief flexibility, professional and personal development, and good employee benefits are important. We make clear agreements about career paths and offer all kinds of facilities and schemes to maintain an optimal balance between work and private life. You can also follow numerous training courses, for example in the areas of leadership skills, personal effectiveness, and career development. 

Tilburg University values an open and inclusive culture. We embrace diversity and encourage the mutual integration of groups of employees and students. We focus on creating equal opportunities for all our employees and students, so that everyone feels at home in our university community.

Tilburg University has a lively campus in beautiful green surroundings that is easily accessible by public transport. We are committed to a sustainable society and challenge you to make an active contribution.

Please visit working at Tilburg University for more information on our terms of employment. 

Employer

Tilburg University | University Services

Service society and making it better for its citizens. That is what drives us. Tilburg University's founder, Martinus Cobbenhagen, believed that anyone who wants to understand society must be actively and consciously involved in it. These ideas still form the basis of our university.

Under the motto Understanding society, our more than 2,800 employees develop and transfer knowledge and bring people from different disciplines and organizations together. In this way, we want to contribute to solving complex social issues. In doing so, we work from the fields of economics, business and entrepeneurship, social and behavioral sciences, law and administration, humanities and digital sciences, and theology.

We educate our 20,000 students of 132 nationalities to become Tilburg University Shaped Professionals: responsible and entrepeneurial thinkers, driven by solidarity, a sense of responsibility and empathy, who are able to influence and give direction to a rapidly changing society in an innovative way.

Department

Tilburg School of Economics and Management (TiSEM)
TiSEM is the university's largest faculty. TiSEM offers renowned scientific research and education. Her research is among the best in Europe. The educational programs, the majority of which are offered entirely in English, are internationally recognized with the AACSB accreditation awarded in 2002. Staff and students form an ambitious international community. 

Research Support Team TiSEM
The graduate office is part of the Research Support Team (RST) that consists of an enthusiastic group of employees who provide support to the researchers and the management team of the faculty in areas such as PhDs, registration of research output, quality of research and research assessments.

The RST is part of Tilburg University's Academic Services (AS) division. This division is responsible for the formulation and implementation of the university's research, education and impact policies. The organizational and administrative support for study programmes, graduate schools and research programs is organized by the division. In addition, Academic Services provides guidance for students, lecturers, researchers and PhD candidates, and supports the acquisition of research resources and the valorisation of research results. The division is divided into three units: Education, Research and Impact (Knowledge Transfer Office). The division also has a Policy Staff department. 

AS Research facilitates the research ambitions of scientists in partnership. Interdisciplinarity and methodical innovation are stimulated. To realize this, we rely on the foundation of our substantive expertise, strength to collaborate and be flexible, and we show personal leadership.

Academic Services is part of the larger business unit called University Services.

Additional information

More information about the vacancy can be obtained from Corine Goossens at 013-4668984 or c.l.a.goossens@tilburguniversity.edu.

Specifications

  • Support staff (clerical, administrative, facility)
  • max. 24 hours per week
  • €2693—€3636 per month
  • Secondary vocational higher level +
  • 22343

Employer

Location

Warandelaan 2, 5037 AB, Tilburg

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Application procedure

We invite you to apply for this position before August 4; this can only be done online. Please address your motivation letter to Mrs. Corine Goossens (Head of Research Support Team) and attach a CV (organization, contact person, phone number, and e-mail address). 

Letter selection will take place on August 6; you will receive notification from us shortly thereafter. The selection committee consists of:

  1. Corine Goossens, Head of Research Support Team TiSEM
  2. Reyer Gerlagh, Vice Dean Research
  3. Ank Habraken, PhD Coordinator and Policy Officer Research Support TiSEM
  4. Janneke Scheepens, PhD Coordinator

Job interviews are planned for August 12 or 15, depending on availability of applicants and our committee members. If needed we organize a second round of interviews on August 22.

Start date: as soon as possible.

This vacancy has been published internally and externally simultaneously. In case of equal suitability, our preference will go to an internal candidate.

Application procedure

Application procedure

We invite you to apply for this position before August 4; this can only be done online. Please address your motivation letter to Mrs. Corine Goossens (Head of Research Support Team) and attach a CV (organization, contact person, phone number, and e-mail address). 

Letter selection will take place on August 6; you will receive notification from us shortly thereafter. The selection committee consists of:

  1. Corine Goossens, Head of Research Support Team TiSEM
  2. Reyer Gerlagh, Vice Dean Research
  3. Ank Habraken, PhD Coordinator and Policy Officer Research Support TiSEM
  4. Janneke Scheepens, PhD Coordinator

Job interviews are planned for August 12 or 15, depending on availability of applicants and our committee members. If needed we organize a second round of interviews on August 22.

Start date: as soon as possible.

This vacancy has been published internally and externally simultaneously. In case of equal suitability, our preference will go to an internal candidate.

Make sure to apply no later than 4 Aug 2024 23:59 (Europe/Amsterdam).