Alumni Events Officer

Alumni Events Officer

Published Deadline Location
26 Nov 16 Dec Rotterdam

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Are you a competent organiser, and do you like to create successful and well-attended corporate events in the Netherlands and occasionally abroad? Do you work independently and accurately? Do you love to evaluate and continuously improve your work? The...

Job description

You will manage the events programme, and be responsible for the development and delivery of the programme of key events for the alumni community of over 145,000 graduates of Erasmus University Rotterdam.

You will ensure that every event has a clear purpose and is critically reviewed using feedback from attendees and other success criteria to ensure that the alumni team's efforts are focused on the most productive events with the greatest impact. Our aim, and your role, is to maximise the events on offer with appropriate investment, but also to provide options for future investment or sponsorship.

As alumni events officer, you are responsible for the daily operation and efficiency of the EUR alumni events programme. For this, you must collaborate with internal and external stakeholders, such as EUR graduates and key partners within the university including the EUR Corporate Marketing and Communications team, RSM's corporate and alumni events, and all university faculties. Working from an office within RSM in partnership with fellow alumni professionals you will be leading the way in creating a first-class alumni relations service for Erasmus University Rotterdam. You'll eport to the director alumni relations for EUR and RSM.

Your main tasks
  • Develop and deliver the EUR alumni events programme to the highest standards
  • Supervise the planning and delivery of events from A to Z, including long-term strategy and budgeting
  • Work closely with the university's corporate marketing team to identify forthcoming events which would be suitable for the alumni events programme
  • Seek new event opportunities; define their purpose, propose the required resources, and plan what would be required to trial them
  • Maintain a central calendar of alumni events and other relevant events delivered within EUR, ensure it is accessible and widely promoted, and identify opportunities for alignment with internal and external partners
  • Review completed events to ensure objectives were achieved, check complete analysis of feedback, and identify, develop and document recommendations for future improvement
  • Work with other teams and departments to promote and organise events
  • Act as a point of contact for queries about events from guests and alumni by telephone, letter, email and other channels; respond in a timely and efficient manner.


Erasmus University Rotterdam (EUR)


  • Bachelor degree or equivalent through experience
  • Three to five years of experience in organising events, public relations or experiential marketing
  • Adept at producing reports and proposals using Microsoft Office Word, Access, and Excel
  • Fluent or near-native Dutch and English (min. B2), written and spoken, are both required. You will be dealing with an international network of alumni, as well as Dutch suppliers and stakeholders.
  • Flexible orientation and a willingness to work outside of normal business hours, willing to undertake international travel as required
  • Excellent interpersonal skills, cultural awareness and the ability to communicate effectively across a range of media
  • Able to work in Microsoft CRM and Google Analytics.

Your required competencies
We are looking for candidates who:
  • are accurate and check their own work systematically
  • are very well-informed about developments in the field of events and make effective use of this knowledge for the benefit of the organisation
  • can effectively determine goals, priorities and time required, indicate courses of action and resources needed to achieve particular goals
  • tackle tasks that need to be done, show involvement and goodwill in order to achieve set goals and always search for better alternatives
  • are collaborative and able to give and receive feedback.

Conditions of employment

Fixed-term contract: 12 months.

We offer an ambitious, international and dynamic environment. You will be part of a close-knit, innovation-driven team on a vibrant university campus. Your ambition and personal drive will be greatly valued and we invest in personal development. We aim to connect the alumni community of Erasmus University, engage them in a meaningful way, and develop mutually beneficial relationships between alumni, supporters, faculties and the whole university. It's a unique chance to work with the team by ways of organising targeted and meaningful events, creating unique opportunities to engage with alumni, and highlight their stories. Together we build a strong network of alumni and supporters prepared to give back to the university.
  • An interesting full-time position to develop in the event management field within a highly socially involved and inspirational organisation.
  • The conditions of employment comply with the collective labour agreement for Dutch Universities (CAO NU). Salary is subject to training and experience and may vary from a minimum of €2,846 up to a maximum of €4,490 (scale 10 CAO NU) gross per month, based on a full-time contract of 38 hours.
  • The attractive benefits package includes an end-of-year bonus of 8.3 per cent, holiday allowance of 8 per cent, extensive leave facilities for a healthy work-life balance (41 days a year based on a 40-hour work week), and a good pension fund. Staff are also entitled to use various facilities, such as sport facilities, a theatre and a library. More information is available at
The role includes training and development in alumni engagement skills delivered by colleagues and via other professional training bodies such as CASE (Council for Advancement & Support of Education).


Rotterdam School of Management, Erasmus University

Rotterdam School of Management, Erasmus University (RSM) is one of Europe's top-ranked business schools. RSM provides ground-breaking research and education furthering excellence in all aspects of management and is based in the international port city of Rotterdam - a vital nexus of business, logistics and trade. RSM's primary focus is on developing business leaders with international careers who can become a force for positive change by carrying their innovative mindset into a sustainable future. Our first-class range of bachelor, master, MBA, PhD and executive programmes encourage them to become critical, creative, caring and collaborative thinkers and doers. Study information and activities for future students, executives and alumni are also organised from the RSM office in Chengdu, China.

RSM is an equal opportunity employer and explicitly encourages applications from candidates of all genders, ethnicities, and nationalities.


  • Lecturer
  • Economics; Behaviour and society
  • 38—40 hours per week
  • €2836—€4474 per month
  • Higher professional education
  • 3531


Erasmus University Rotterdam (EUR)

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Burgemeester Oudlaan 50, 3062PA, Rotterdam

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